Jobs Maintenance

The Jobs Maintenance Screen allows users with access to add new job titles, and change information about existing jobs.

1. On the People section of the menu, click on Jobs Maintenance
2. Click the green plus sign to add a new job title.  (You can also use the menu option File/Add New, or CTRL-N, or Alt-F A)
3. Input the information for the new job title:

• Type in the new job title.   It can't be the same as a job title that already exists
• Leave S1032 Position Code blank.  It was to update the old system and should be removed.
• Leave the active check box checked  (uncheck to change an existing job title so that it no longer shows on the drop down list for jobs)
• Change the position type to the correct option.  The current available options are .  Most jobs will be one of the first 4.  All unpaid jobs should be Volunteer, or Parent Volunteer.
• The drop down next to the position type should be left blank, unless it fits one of the options:
• The default salary schedule should only be entered for contracted jobs.
• The default calendar should be used, if there is one.
• FTE required should be checked if a job should have an FTE.  This is so that Payroll can run reports highlighting jobs without an FTE.
• SDER Position Code.  If the job is one that should be reported to the State Dept of Ed, select an SDER position code from the list.  If the job is a teaching position, use Include (999).  The SDER system will attempt to select an SDER position code from the Student System Master Schedule, when the update is run in October.
• Select the default funding source, if there is only one for this job title.
• The Business Office can fill in the Default Staffing Budget code and required account code pattern if they wish.  Also, the Business Office can change the Exempt From  section.
• The check boxes on the right are:
  • Human Resources wants to see this job -- This should be checked at all times.  I don't know of any jobs that HR doesn't want to see.
  • Payroll wants to see this job -- This should be unchecked for ESI positions, and possibly Volunteers
  • Default to Roll at end of year -- This should be checked if the job would normally roll forward to the next fiscal year, ie, contracted positions.  Otherwise it should not be checked.
  • Use this position to compute stipend -- Ignore