Weekly Status Report

Wednesday, October 9, 2013

In the past week, we have closed 661 cases while 239 were opened

Wednesday, October 2, 2013

In the past week, we have closed 444 cases, while 342 were opened
Travel Request
- Urgent Emails to Elizabeth and Alonso when upcoming travel hasn't been approved
Accounts Payable Checks
- Design is done
- Working on UI
- Working on placing signatures
PARs
- Bug with pending approvals when PAR is rejected
- Added Resignation Submitted date
- Fixed re-routing for PARs for Federal Programs
- More information in Help Desk Emails
- Added Deceased as a Terminate reason
- Notification close issue
Vendors
- Added Date and Description for Bids
- Fixed bug that allowed add attempt with no vendor name
PCARDs
- Bug with Code Correction if new code does not exist
- Advanced Search
System Updates
- Space Issues
- Upgrade Development Server
Human Resources
- SDER Report for ADE
- Report of Coaches
- Report Comparing 2013-14 jobs to 2012-13 jobs for Classified (SDER)
Bug Fixes and User Support
- Corrected partially posted code correction in 12-13
- Tempe question about code correction
- New Board Agenda
- Income Detail Report
- Keeping Sync
- Stuck Approvals
- User Access
- Warehouse Requisitions in Alpha -- coding bug
- Frozen in NX Client
- Access changes to restrict reporting by account code
- Fixed transmission bug with iObservation
- New Voluntary Deduction
- Tempe Substitute Issue
- Tempe Pay Period doesn't balance
- Foreign Key issue for Ledger table
- Deleted JE 14004
- Rules/Routing issue
- ABC Bookstore -- check into YHS
- Bug in Quarterly Report, resolved
- Purchase Order printing issue

Wednesday, September 25, 2013

In the past week, we have closed 749 cases while 545 were opened
Journal Entry User Interface
Vendors
- Issue with Duplicate Vendors
- Issues adding new vendors
Travel Request
- Send Emails to Alonso and Elizabeth if Travel will happen w/in 48 hours and is not approved
Requisition
- Send Email to Alonso when Dianne prints Purchase Orders
- Need option to Cancel Approved Requisition, unresolved
- Email Address not saving on requisitions
PCARDs
- Changing to use new vendor files
- Bug with Code Correction if new account code does not exist
PARs
- Student Nutrition Routing
- Put much more information in Helpdesk emails, changed which ones go to Helpdesk
- Re-routing issue for Jessica Mickish
- Classroom Site Fund routing issue
- Updating existing Approvals when a PAR is rejected
Reporting
- Income Detail Report
SubTracker
- Duplicate entries on Absence Planner
- Time Sheet posting issue for no hours
Accounts Payable Vendor Checks
Human Resources
- SDER Report
- Phone number questions
Payroll
- Not To Exceed Warning
- User Interface Errors, unresolved
Bug Fixes and User Suppot
- User Access
- Session Issues
- Keeping Sync
- Stuck Approvals
- Login Issues
- Report of Total Paid in 12-13 for Loyalty and Professional Advancement
- Network Issues caused Compass Web Portal to be Inaccessible
- Report of SLHS Teachers with 7+ years at Campus
- Warehouse requisitions not working for Multiple Cash Code Funds -- User is doing JE to correct
- Issue with _nightly backup data, we are out of space
- Accounts Payable balance in fund 400 in 12-13
- Frozen in NX Client
- FMLA Data
- PreReconcile - pay period #6 does not balance

Wednesday, September 18, 2013

In the past week, we have closed 1252 cases while 1163 were opened
System Updates
A/P Vendor Checks
ADE Data
- Degrees limited to 50 chars
Requisitions
- Allow PO to be email to Vendor or Originator
- Purchase Order printing issue
- Error Adding new vendor
- Routing/user issues for Vista
- Allow creditscred
Vendors
- Fix name differences between Alpha and Compass
- Allow search to work with commas
- Bug with Adding new vendor
Travel
- Give Transportation Access to Travel via Web Portal
- Allow Modify Trip after Approval
- Kofa Travel Routing changes
- Bug with Delete on Person
- Logging changes to travel on re-route
- Approved Travel not getting sent to Transportation
- Allow Blank Account Code to be Approved
Human Resources
- SDER Reporting
- Duplicate Employee Issue
PARs
- Make sure coding FTE matches PAR FTE
- Make sure effective date is within the current fiscal year
- Bug with Backup User approval
- Bug with Supervisor
- Bug changing Resigned PAR to Retired
- Bug with re-routed PARs for Student Nutrition
- Bug with Final HR and Payroll mark on re-routed PARs
- Routing for Special Services
- Bug with Coding
SubTracker
- Problem with absences not showing for employee
- Absence Planner has multiple entries
Bug Fixes and User Support
- Fixed tables without logchange trigger
- iObservation FTP issue
- Keeping Sync
- iObservation new roles
- New Hire Transmission issue
- New Computer Upgrade issues
- Tempe Printer issue
- NX Client Frozen
- iObservation public flag change
- pCard Corrections on previous year
- FMLA Data
- User Access
- Tempe Leave Question
- Rules Server Glitch
- Network issues caused Compass Web Portal to be unavailable
- Moved Journal Entry back to 6/30
- Stuck Approvals
- Session Issues

Wednesday, September 11, 2013

In the past week, we have closed 1230 cases while 609 were opened
Accounts Payable
- Development meeting
- Had meeting with Business Office to discuss expectations
AP Vendor Checks
Travel
- AutoComplete Issue
- Give Transportation access to Travel via Web Portal
- Infinite Loop on trip_fix_coding
- Browser Issue, IE8 is too old
- Routing Bug
- For some reason, the web portal requires www today
- Routing for Vista High
- Bug with Canceled Travel rule
PARs
- Retirement PAR issue
- Student Teacher Routing
- Bug when adding Birth Dates
- Help Desk email message issue
- Routing bug
- Notifications not always getting closed, unresolved
PCARDs
- Change to use new vendor files
Vendors
- Bid Numbers
- Bug Adding New Vendors (was a duplicate ID number issue)
ADE Data
- Bug when saving degree
Requisitions
- Saving bug
- Bug with Bid Number selection
- Purchase Order printing issue
- Add PO # and PO Date to the req approved emails
- Bug with Canceling rejected Req
Payroll
- Payroll Jobs User interface error, unresolved
SubTracker
- Issue with TBD teachers
Bug Fixes and User Support
- User Access
- iObserve FTP issue
- Tempe Special Pay County Warrant file
- Duplicate SSN issue (Tempe)
- Report of Employees with account code splits (Tempe)
- Tempe Check Distribution Number mass update
- Wireless keyboard issues
- Delete Revenue Entry 5102
- Emailed PayStubs for entire year for Resigned Employee
- Stuck Approvals
- New Garnishment Vendor for Payroll
- Frozen in NX client
- Hand Issue report error on Final
- Job Openings and Labor Turnover Report
- Upgrade Computer setup issues
- FMLA Data

Wednesday, September 4, 2013

In the past week, we have closed 189 cases while 251 were opened
Requisitions
- Routing for District Office Departments
- Purchase Order Printing issue
- Routing for Vista South
- Bug with Written Quotes not meeting the criteria for Oral Quotes
- Bug with trying to add blank note
Travel Requests
- Fix for Requestor Name
- Email Travel Request when Approved
- Routing for District Office Departments
- Routing for Federal Funds
- Emails not going to all Transportation users
- Routing for Special Ed
- Routing for CHS Athletics
- Amount is required for coding, training issue
- Option to Cancel Approved Travel
- Put Departure Date in Subject of Transportation Emails
- Gave Transportation Department access to Travel via Web Portal
- Autocomplete issue
- Travel List - show Person In Charge, Sort by Dates, separate lists for Past, Current and Future
Human Resources
- Weekly Board Report
SubTracker
- SmartSchool Teacher
- TBD Teachers
- Fixed rates for GRHS
Payroll
- Report of Payroll Jobs with 'Not To Exceed' on PAR
Vendors
- Bid Numbers
PARs
- Change re-routing of PARs so that it goes back through the money approvers
- Resolved Issue with Parent Volunteer PAR
- Require SSN for PARs that will be paid
- Add sub-action Student Teacher for Volunteer PAR
Compass Client
- Printing Issue: Upgrade fixed it
- Install issue, turned out to be network
Bug Fixes and User Support
- Get Position Type from Jobs record for PAR Data views
- User Access
- County Reconciliation (Tempe)
- Superintendent TSA issue
- Fund 520 Encumbrances
- Duplicate Vendor Issue
- Frozen in NX Client
- Keeping Sync
- Manual Fix to ASRS ACR export
- Ratios of Tempe Data to Yuma Data on the Alpha
- County Reconciliation (Yuma), errors because of the way the county sends registered warrants
- Move JE back to June 30th
- Move Revenues back to June 30th
- Prelim failed for Tempe (running during db rebuild)
- FMLA Data
- Final failed for Tempe on voucher totals
- Payroll printer setup issues

Wednesday, August 28, 20013

In the past week, we have closed 265 cases while 536 were opened
ADE Data
SubTracker
- Reloaded Master Schedule data
- SmartSchool Teacher
Travel Request
- Change Gila Ridge so Principal gets it last
- Travel Override for Dianne
- Make Approval Notifications for Transportation come from Originator, not Approver
- Add YUHSD Logo in background
- Fixed Routing for Vista South
- Only send bus or rental car to Transportation
- Routing for Cibola
- Routing for Superintendent and Curriculum
- Auto complete issue
- Date/Time Zone Issue
- Printing Issue
PARs
- Routing changes for Administrator Transfers
- PARs stuck after 'Other Approval', unresolved
- Location lost for Volunteer PAR
- Using Position Type from Jobs instead of PAR
Compass Client
- Printing Issue, user needed upgrade
Requisition
- Fixed routing for Vista South
- Saving Issues
Payroll
- Unreproducible Error
PCARDs
- modifying them to use new vendor files
Vendors
- Bid Numbers
Bug Fixes and User Support
- Build Compass issue
- Comp Time calculation issue
- Check Distribution/Location Differences report
- Pay Stub Readability fix
- Email Addresses for Safe Schools
- Frozen in NX Client
- Manually manipulated PCard Transaction to go on new voucher
- Report for Superintendent's office: # of Certificated Staff, # of Student Workers, Teacher Median Salary, Teacher Degrees, Full Time Classified Employees
- Keeping Sync
- Student Workers report
- User Access
- Set up Employer Paid Health/Life for Tempe
- Correct encumbrances for fund 520 in old year
- FMLA Data

Wednesday, August 21, 2013

In the past week, we have closed 178 cases, while 392 were opened
Travel Request
- AutoComplete Issue
- Add District Vehicle
- Add Out of State/Out of Country
- Date/TimeZone Issues
- Reworked routing at the Campuses
- Travel doesn't work well with IE8, asked users to use FireFox or Chrome on old computers
- Travel routing for San Luis
- Travel routing for Yuma High
- Routing for Federal Program Facilitators and CTE
- Routing for Out of State/Country Travel
- Deleted duplicate Travel Requests, per Dianne
ADE Data
- Took ADE Import off of the menu
- Bug: tried to display Certificate Data with no employee selected
- Bug with field not long enough
Vendors
- Bid Numbers
- 3rd Line of Address
PCARDs
- Fixed so that user can select from a list of vendors
PARs
- Bug with revised PAR
- Bug with PARs rejected by Payroll
- PAR on Fund 955 but not supervised by Dean
Requisitions
- On Printout, add PO # and Vendor #
- Bug Marking
- Bug with saving requisition
- Bug with requisition date not clearing on Add New
System Updates
SubTracker
- Imported Tempe Master Schedule
- Defined New Teacher Job Titles (Tempe)
Bug Fixes and User Support
- Zip Code for Warehouse incorrect (for Ship To address)
- AutoComplete Widget --- allow parentheses
- Set Up new Printer in DAO Mailroom
- Email Forwarding lost on changes to yumaunion.org address
- Rolled Individual Employees for HR
- Report of ASRS Offset for Jan-June 2013
- Final Errored on Voucher Totals
- Changed Warrant Designation # Default for Tempe
- Problem with Wireless Keyboards on Compass Client
- Frozen in NX Client
- User Access
- Email Accounts for Safe Schools

Wednesday, August 14, 2013

In the past week we have closed 74 cases while 142 were opened
Travel Request
- Stopped Needs Approval emails to Originator
- Coding issue
- Auto Complete Issue
ADE Data
Requisition
- Title 1 Routing issue
- Allow $0 quote
PARS
- HR unable to delete phone numbers originally entered on PARs
- Popup of Search List for Mary Lynn when marking Kofa PARs, unresolved
- Notifications not being closed, intermittently
PCARDs
- Fixed so that user can select from a list of vendors
SubTracker
- Bug with not saving on certain days
- Gila Ridge High School on 6 period day
Journal Entry User Interface
Bug Fixes and User Support
- Leave Accrual Issue
- PDA deduction inactivated (Tempe)
- Prop 301 Fund 011 $2500
- Compass Authentication down
- Keeping Sync
- Frozen in NX Client
- Payroll Jobs not showing
- iObservation export not running
- ChangeSSN modified to work for None

Wednesday, August 7, 2013

In the past week we have closed 74 cases, while 104 were opened
Travel Request
ADE Data
- Converted Certificate Data from the Alpha
Requisitions
- Routing for Curriculum Department
Journal Entry User Interface
PARs
- Routing for Civic Center and Facilities Maintenance
- Bug with pop-up for Search Results happens to Mary Lynn, unable to reproduce
- Allow PARs to retrieve employees from Applicant Data
- Bug with Retirement PAR entered without coding
- Vista PAR routing issue
- Kofa PAR routing issue
PCards
- Bug with saving changes
- Bug with use tax calculation
System Updates
Bug Fixes and User Support
- User Access
- Prop 301 Update, Fund 011 $2500
- Changed Dianne's title for all versions of YubiKey to Chief Financial Officer
- Weekly Report available from the Web Portal
- Leave Accrual Bug
- List of Coaches
- Keeping Sync
- Frozen in NX Client
- Evening School Report (Tempe)
- FMLA Data
- Safe Schools export
- Plan With Ease Export, excluded volunteers
- Block change of board date for HR
- Duplicate Employee Issue

Wednesday, July 31, 2013

In the past week, we have closed 172 cases while 137 were opened
Travel Request
PARs
- Help Desk Modifications, including Default Password YuhsdXXXXYYYY
- Send emails to Help Desk when PAR Approved
- Routing Issues
- Bug with Retirement PARs having differing status
PCards
- Bug with use tax calculation
Requisitions
- Saving bug
- Bug with Rejecting
SubTracker
- Master Schedule Data for Yuma
- Open error, resolved
- Time and Efforts report error
Journal Entry User Interface
ADE Data
Bug Fixes and User Support
- Tempe exempted Social Security but not Medicare for students
- Auditor report of User Access
- Bug with Supervisor on Payroll Jobs
- Bug with Location Widget
- User Access
- Frozen in NX Client
- Roll Over for Dept Chairs and House Leaders
- FMLA Data
- Learning Sciences, New Email addresses not updated
- Issue with Substitute Rollover - Mary Lynn didn't give me all of the Job Titles
- Batch change of start/stop dates for HR
- Bug with Job Title with single quote/apostrophe
- Keeping Sync
- Rolled Substitutes
- Rolled Supplemental Contracts
- Tempe posted wrong check numbers, then didn't print them, had me update to correct numbers by hand
- List of Coaches
- Rolled Tempe Leave and Vacation
- Changed printer for Kronos Reports for Tempe
- Set up new fiscal year for ABCBook Revenue Import

Wednesday, July 24, 2013

In the past week, we have closed 110 cases while 72 were opened
ADE Data
Vendor
- Bug saving
- YTD Balances
PCARD Corrections
PARs
- Help Desk Modifications, including Default Password YuhsdXXXXYYYY
- Send emails to Help Desk when PAR Approved
- Error with trying to delete payroll job when tied to PAR
- Bug with Parent Volunteer PAR
Requisitions
- Approved Notification Email issue
System Updates
Travel Request
Human Resources
- Set up views to look at previous years data
Compass Client
- Printing Issues, required
Bug Fixes and User Support
- User Access
- Keeping Sync
- Report of excess general leave accrual
- Damaged emplea dataset on the Alpha
- Need option of Take Always on voluntary deductions for Garnishment, unresolved
- Student Nutrition Employee Labels
- Bug with Location Widget
- FMLA Data

Wednesday, July 17, 2013

In the past week, we have closed 135 cases while 100 where opened
Travel Request
Vendors
- Duplicate data fixes
- Add Comments
- Bug with duplicate Vendors in Alpha
- Bug with adding additional Address to Vendor
Requisition
- PO description had to be truncated for writing to the alpha
- PO # posting to journal was requisition ID
PARs
- Bug with Position Type
- Intermittent bug with marking PARs from Notification screen, unresolved
- Intermitten bug with Notifications not being closed, unresolved
- User issue with adding employee who already exists
ADE Data
SubTracker
- Master Schedules (Tempe)
- Set up new year for Tempe and Yuma
Compass Client
- Printer Issues, required Compass Client upgrade
PCARD
- Code Corrections
- New Year Set up
Bug Fixes and User Support
- Change Sick and Personal Leave to General (Tempe)
- Reclassification Update
- Invalid SSN issues
- Block change of email addresses: @yumaunion.org for most employees
- Frozen in NX (Tempe)
- Roll Leave and Vacation Balances (Yuma)
- New Insurance codes for Basic with Vision
- FTE Report (Tempe)
- Compass Outgoing Email Issue (mx records)
- User Login Issue
- Rolled Vendor Data to the new year
- FMLA Data
- Give Tempe Non-Payroll Users access to add employees in Compass
- ABSUPD issue (Tempe)
- Plan With Ease Export Issue
- User Access

Wednesday, July 10, 2013

In the past week, we have closed 214 cases while 150 were opened
Requisitions
- Add Ship To
- Bug with entered_by not saving correctly
- Purchase Order printing issue
- Requisitions are completely off of the Alpha for 2013-14
Vendor
- Add Comments
- Change Vendor name posts to Alpha
- Bug with Duplicate vendors being added to Alpha
- Customer ID length issue on Alpha
PCARD Code Corrections
Travel Request
Compass Client
- Printing Issue, needed Compass Client upgrade
PARs
- Bug with Effective Date
- Bug with text/person_id combination field
- Bug with showing Inactive Job Title
- Fixed PAR routing for Title I Admin
- Bug with saving Volunteer PAR
- Bug with using Sub Template because of coding changes
Human Resources
- Roll over Supplementals
- Email addresses needed for SafeSchools
Bug Fixes and User Support
- Contract Creator bug
- Signature Report -- needed option to run if no records found
- ASRS ACR report -- needed option to run if no records found
- ASRS Offset turned off for this fiscal year
- Set up Health Benefit for 2013-14
- Rolled warehouse data
- FY bug in Report Generator
- Keeping Sync
- GL Coding Access for Tempe users
- County Reconciliation Support
- Set up General Leave for Tempe
- Health Insurance Roll over
- Moved a revenue entry to old year
- Worker's Compensation rates for 2013-14
- Report of returning Student Workers
- ReClassification Update

Wednesday, July 3, 2013

In the past week, we have closed 336 cases while 333 were opened
Kerri did Employee Evaluations
Requisitions:
- Allow purchase order to be emailed to vendor
- Routing for District Office Departments
- Allow PO Batches by Fiscal Year
- Vendor data issues
- Purchase order description issue
- PO Printing Issue (soffice)
- Add Ship To
Vendors
- Alpha only allowing 30 character vendor names
PARs
- Allow Send to Other
- Bug with PAR Routing for Jessica Mickish
Travel Request
PCard Code Correction
Journal Entry User Interface
System Updates
Compass Client
- Issue when two Adobe Readers are installed on PC
Bug Fixes and User Support
- Keeping Sync
- ABCBook Revenue issues
- Fiscal year not working on some reports
- Tax questions (Tempe)
- Bug with Prelim (payUpdate)
- Compass Archive Access for Carla Sager
- Tempe Final didn't run on Sunday Evening (she tried to run it during maintenance)
- Password support
- Ran CSLG Licensing on Alpha
- Kronos data import issue (Tempe)
- Unemployment calculation question
- Tempe Stipend issue

Wednesday, June 26, 2013

In the past week, we have closed 107 cases while 92 were opened
Requisitions:
- Allow purchase order to be emailed to vendor
- Check for account code on each change, in case it was added to the ledger
- Bid number too long for Alpha PO table, just truncated
- Bug with adding multiple account codes
- Requisition routing for District Office Departments
- Bug with printing purchase order, resolved
- Add Ship To
Vendors
- Fixed duplicates created by a bug in the system
- Bug with adding vendors to two fiscal years
- Bug with delete
- Sort search results by Vendor Name
Human Resources
- Modified the contracts to use print_name
- Allow longer addresses on employees, required changing the system so that addresses aren't updated on the Alpha
- Bug in PAR routing within the HR department
- Bug with Add New Employee from PAR
- Employee Address Labels
Payroll
- Rates for Unemployment and Health Insurance remained the same
- Update for Prop 301, fund 011 for $2500
- Bug with Employee Addresses, resolved
- Allow Payroll Processing to run for both fiscal years
- AIG not printing two addresses correctly on payroll checks
Compass Client
- Printing issues with Windows 7
System Updates
Journal Entry UI
PCard Code Correction
Bug Fixes and User Support
- KeepingSync
- Delete imported ABCBook revenue batch
- Invalid data in ABCBook revenue file

Wednesday, June 19, 2013

In the past week, we have closed 116 cases while 86 were opened
Trip Request: in progress
Compass Client
- Bug with certain PARs being viewed from Notification Widget, in progress
- Printing issues, usually Compass Client needs to be upgraded
PARs
- Bug with Position Type and Job Titles, resolved
- Above Bug caused mis-routing, resolved
- Fund 105 Routing, resolved
- Possible Bug for adding new employees, in progress
- Routing for rejected PARs, waiting on decision from Mary Lynn Coleman
Non Stock Requisitions
- Routing Issue for 2013-14 Reqs, resolved
- Bug with Vendor Search dialog, resolved
- Cash Balances Bug, resolved
- Email Purchase Order, in progress
Purchase Orders
- Moved Vendor Address to work better in Envelope
- Fixed recurring bug with negative numbers
Leave and Vacation, in progress
Journal Entry, in progress
PCard
- Code Correction, in progress
- Automatically make Voucher Number 3 digits, resolved
Vendor Information
- Bugs in the trigger to the Alpha, resolved
System Updates
Bug Fixes and User Support
- The AZ NewHire Reporting Center tells us that our file is invalid each time, that is misleading. They allow 3 file types, the one we send doesn't upload automatically, but is completely valid
- Mass Updates for Tempe's 2013-14 insurance deductions, resolved
- PCard file not found, helped user resolve
- Hand Issue Questions (Tempe) resolved
- Check Printing Issues (Tempe) resolved
- Keeping Sync
- Ledger Maintenance, display after save, resolved
- Advanced Search bug, resolved
- Bug with updating Gender back to Alpha, resolved
- Bug with Special not setting status back to Prelim, resolved
- Daemon Starter name too long with yumaunion in username, resolved
- User support needed on new year deductions
- ASRS ACR Error, in progress
- SubTracker bug in printing Absence Planner, resolved

Wednesday, June 12, 2013

In the past week, we have closed 133 cases while 85 were opened
Trip Request: Getting data storage needs mapped out
PARs
- Bug with existing employees with different person_id, resolved
- Bug with Date Widget
- PARS misrouted within HR department, resolved
- Bug with Student Nutrition PARs going to the Campuses, resolved
- Federal Fund PARs route to Facilitator, resolved
- Bug with Copy PAR for other person, resolved
Non Stock Requisitions
- Vendor totals inaccurate on the alpha, resolved
- Make quotes tab enabled, resolved
- Routing for HR Department, resolved
- Journl13 not set up correctly, resolved
- Rejected/Canceled Requisitions not sending emails, resolved
- Vendor Totals including Canceled Reqs, resolved
- Vendor Name to Long for Alpha, resolved
- Multiple Signatures on Purchase Orders, in progress
- Vendor with no address on Requisition, resolved
- Don't allow selection of invalid vendors, resolved
- Took out hard coding of vendor threshholds, resolved
SubTracker
- Payroll unable to view absence planner by sub
Vendor Information
- Bug with deleting vendor, resolved
- Bug with vendor being added to Alpha multiple times, resolved
- Bug with vendor existing in 12-13 but not 13-14, resolved
Compass Client
- Weird issue for displaying a single par, in progress
- User wasn't able to type, resolved
- Printing Issues
Journal Entry UI, in progress
System Updates
Bug Fixes and User Support
- Added new Roles for iObservation
- Report of Student Workers for Mary Lynn Coleman
- Arizona New Hire, in progress, waiting on them
- Bug with Time and Efforts report, resolved
- Question of how PCards will handle different vendor #'s from Alpha and Compass, resolved
- Prop 301 Performance for Tempe
- Friday Report for Human Resources
- A few remaining issues with the yumaed to yumaunion change
- Keeping Sync
- Error calculating 2013-14 pay for Tempe, need benefits set up, in progress
- User Access
- Deleted one more test requisition
- Email address export

Wednesday, June 5, 2013

During the past month we have closed 752 cases while 618 were opened
Working on a PeerToPeer network connection for Tempe so they have a better user experience
Got Quotes for critically needed hardware, waiting on approval
Non Stock Requisitions/Purchase Orders
- Set up Requisition Routing for YETC, CTE, SPED, Vista, HR, Federal Programs, Student Nutrion, Facilities, Helios
- Modify CTE Routing to go to CTE Facilitator before CTE Administrator
- Set up approval notice for Requestor, Originator and Campus Facilitator
- Added option to Cancel or Reject
- Deleted the testing requisitions
- Gave NS Req Approval users access to Pending Notifications
- Set up option for Backup User
- Bug with duplicate Item Names, resolved
- Adding Payment address in addition to Order Address for new vendors
- Putting the first line of the requisition on the PO description (for checks)
- Vendor totals counting Alpha requisitions twice, resolved
- Bid field is now only available for Business Office and Procurement Group
- Bug with Canceled Reqs and function to delete pending approvals, resolved
- Show Procurement Group the vendor information, in progress
- Show the Budget and Fund Balances, in progress
- Changed responses from True/False to Approved/Canceled/Rejected
- Bug with Vendor with no address, in progress
- Require two quotes, resolved
- Requisition date is today's date, and read only, resolved
- Bug with Location, resolved
- Bug with Status Update, resolved
- Issue with Marking Previously Rejected Reqs, resolved
- Allow POs to be emailed to vendor, in progress
- Bug with Vendor Change, resolved
- Added Originated By in the status bar
- Look up use tax and sales tax in preferences, resolved
- Sort order for Comments on reports, resolved
- Modified Req reports and Purchase Orders, per request, resolved
- Made Quotes checkboxes mutually exclusive
- Added Req Total to the Accounts Summary tab
Vendor Information
- Allow Vendor to be added with single quote
- Bug with deleting vendor address, resolved
Emailing pay stubs caused Google to reject us, after much discussion we set up new domain compass-ed.org for emailing
Personnel Action Requests (PARs)
- Fixed bug with saving address and phone numbers
- Routing fixed for Campus Administrator at Kofa
- Routing fix for YETC PARs
- Routing fix for rejected PARs
- Routing fix for Student Nutrition
- Template Saving Bug, in progress
- Fixed Search Bug
- Turned off options to Send to Originator (superfluous) and Send to Other (misused)
- Status Bug on Retirement PARs
- Name Correction Issue, resolved
- PAR Budget code lost, in progress
- Duplicate Employee ID, in progress
- Misrouting PARs for HR, in progress
- Revised PAR Issue, in progress
- PAR Volunteer Routing issue, resolved
- San Luis Routing issue, resolved
- Tab Order fixed
New Year - Yuma
- Gave 2% + $300 raises
New Year - Tempe
- Rolled employee jobs with 'End of Year Roll' flag checked
- Gave employees a step
- Update start date, stop date, first pay, full pays, balloon pays
- Set up 3.25% stipend
Authentication Issues due to yumaed.org addresses going away, in progress, including access to compass.yumaed.org/files/, and signature authentication for Dianne Cordery
System Updates
Trip Request, in progress
PCARD Code Corrections, in progress
Journal Entry UI, in progress
SubTracker
- Absence Planner Printing
- Time and Effort Reporting
2013-2014 Contracts
Bug Fixes and User Support
- Fixed cross cash entries for Fund 530 in 11-12 that made beginning cash off in 12-13
- Created databse trigger to update vendor balances on the alpha, in progress
- Checked to make sure that the ABC Book update to the Alpha will still work with the new account codes for 2013-14
- Added Food Service Department at Compadre for Tempe
- Fixed Duplicates on Auto Complete Widget
- Fixed Check printing bug
- Fix to Plan With Ease Export for Rehired Substitutes
- Updated all employee jobs without a funding source to M&O
- List of Current Subs for Mary Lynn Coleman
- Keeping Sync
- Arizona Department of Revenue Use Tax and Yuma Sales Tax changes
- Bug fixed for Social Security Benefit, was taking multiple times on balloon pay when employee paid on multiple jobs
- Gave Tempe Employees an Enrollment Stipend of $200, special pay
- Prop 301 Performance Pay for Yuma
- Bug with Printing certain reports, in progress
- Issues Printing to CompassClientPrinter, in progress
- ING Deduction pays remaining report for Tempe
- Ad Hoc Friday Report for Yuma HR
- General Ledger Balance, resolved
- Gave HR access to Change SSN
- Fixed hidden payroll jobs
- Opened 2013-14 year for Yuma on Alpha, took away requisition access
- Pending PARs report, in progress
- User Access
- Employee Labels, tweaked layout
- Added option to turn of direct deposit for Special Pays
- Email Pay Stubs to external address (cox) for Tempe, in progress
- Dataset Protection Issue on the Alpha, resolved
- Fixed Duplicate dv_ids on REQITMxx tables
- Set up new voluntary deduction for Yuma Payroll
- Correct Vendor Totals in 2013-14 for Yuma
- Fixed 2013-14 Board Agenda, still need to combine Fiscal Years and fix date sort order on drop down
- FMLA Data for Yuma HR
- Signature report for Tempe's special
- Reverse ABC Book Revenues
- Fixed minor PCard bug

Wednesday, May 1, 2013

During the past week we have closed 75 cases while 63 were opened.
Non Stock Requisitions/Purchase Orders
- Gave users access before training next week
- Bug adding new vendor, resolved
- Table boundaries issue, resolved
- Tested processes from add new to print purchase order
- Added date to quotes, resolved
- Moved Expiration date and Not To Exceed to be more prominent on the PO
- Ability to chose Sales Tax for out of state vendor, resolved
Rolled Active Employees to 2013-14 for Human Resources
Outgoing email issue through Google, in progress
Leave User Interface, in progress
2013-14 Contracts, in progress
PCARD code corrections, in progress
Journal Entry UI, in progress
Bug Fixes and User Support
- Moved End Of Year Roll check box from Payroll functions to HR
- Other name issue, resolved
- Keeping Sync
- PAR New record added on terminate, resolved
- Rescinded Resignation status added
- Report of FTE's for Business Office, need to make user interface
- CompassClient Printer issues
- Report Generator: added fiscal year command line argument
- SubTracker bug, resolved

Wednesday April 24, 2013

Last week we forgot to do the report --- sorry!
In the past two weeks we have closed 182 cases while 144 were opened.
Non Stock Requisitions/Purchase Orders:
- In the past two weeks, our team has worked an extra 70+ hours to get this ready
- User Interface done, and Business Office starting to use it
- User Interface Automatically creates 'NOT TO EXCEED' and 'EXPIRATION DATE' for the users
- Improvements to Rules for Req Routing will help with PAR Routing
- Requisition Routing
- Printing Requisition
- Using Yubikey to authenticate for Purchase Order Signature, resolved
- Printing Vendor and Accounts Payable copy, resolved
- Purchase orders are batched after Budget approval, can be printed all at once
- Adding Quote Date, in progress
- Ability to chose Sales or Use Tax for out of State Vendor
Tiffany and Kerri will be in Yuma on May 6-10th to conduct user training for Non-Stock Requisitions, and to meet with other users
Leave User Interface, in progress
System Updates
- Upgraded Development Server
- smtp-gw Server lost, switched to Google Mail (4/12/2013)
- Emailing paystubs takes a long time because Google rejects too many messages at once. Working on a way to speed it up
PAR:
- Issue with PAR not displaying, resolved
- Routing Issues
- User Training Issues
- Bug with Campus Admin approval, resolved
- Issue with Notification Widget/Marking PARs for Mary Lynn Coleman, in progress
- Fixed Bug with Inactivating Previous jobs
- Rescinded Resignation, how to handle?, in progress
2013-14 Calendar Issue, resolved
- Need to account for half days, in progress
PCARD Code Corrections, in progress
Time and Effort Logs: Added more funds
Census Report for Pay Period 19 (Yuma)
Report Generator: Command Line Arguments, fiscal year and printerName
Bug Fixes and User Support:
- Tracked down a W-2 for 2011-12 for Tempe, took 6 hours to tell them the W-2 was correct
- Plan with Ease Issue, not calculating plan status date correctly, resolved
- Unable to add new Account Codes in Compass, resolved
- Notified Tempe what server their direct deposit goes to
- First time Compass User issues
- Quarterly Report Errors for Tempe
- ABCBook Transmit Issue GHRS, resolved
- Employee Data Report for HR
- Certified Teachers at Kofa Report for HR
- Anniversary List calculation (waiting on HR)
- Requisitions UnAvailable on Alpha, resolved
- FMLA Calculation for HR, calculation works, we need it to be available to the users
- Cell Phone inclusion in BlackBoard Connect, resolved
- Bug with name change on Employee Information screen, resolved
- Terminate subType NonRenewal added
- PayCheck printing issue, was possibly a network hiccup, they were able to print from AIG computer
- New User Accounts
- Keeping Sync

Wednesday April 10, 2013

Last week was spring break. In the past 2 weeks we have closed 121 cases while 48 have been opened. There are Currently 497 cases still open.
Non-Stock Requisitions
- Routing
- Purchase Order Secure Signing and Printing, most of the way complete. The physical key required to sign has been sent to dcordery in yuma.
- Business office Training April 23rd, Tiffany and Kerri in Yuma May 6th for User Training.
Journal Entry UI, Getting ready for user testing.
PCARD Code Corrections UI, mostly done!
Subtracker
- Absence Planner, complete.
- Bug with $ amounts on multiple codes, fixed.
PAR's
- 8 various small issues with PAR's, all resolved.
System Updates
- Tempe and Yuma were unable to connect to Compass for 4 days over spring break (mostly weekend/holiday) due to a severe firewall outage at the CTC.
- Tempe was unable to connect to Compass for almost half the day Wed, April 10th, because Yuma's name servers were giving out incorrect information. The CTC network team fixed the issue, and Tempe updated their systems to notice the change.
- Craig has a meeting with Dell on April 18th, to discuss new hardware.
- Added more detail to errors when Compass comes across one it can not handle directly.
Bug Fixes and User Support
- Some automated emailing issues, due to a change at the CTC network level on how to handle email, resolved.
- DES report, user issue, resolved.
- Anniversary Report, waiting on HR.
- Email and Check stub Messages, resolved.
- Minor issues with prelim and final payroll, resolved.
- Report for FMLA eligibility, mostly complete, waiting on HR.
- 941 tax report changes and bug, waiting on Tempe Payroll.

Wednesday March 27, 2013

In the past week we have closed 160 cases while 30 were opened
Human Resources: added TEI Years of Experience for SDER Reporting
Non-Stock Requisitions
- Printing Requisition
- Routing
- Purchase Order Secure Signing
- Bug in UI changing the tax, resolved
- Bug with Quotes, resolved
Reports
- Vacation Maximum Report, with option to select different maximum
- Staffing Budget Reports, in progress
- New Hire Report: Check for Birthdate, resolved
- Report Generator: options for command line argument, and config lookup
- Payroll Report of wages and benefits, selectable by wage account code, in progress
System Updates
Compass Client Import/Export feature, in progress
Closed Recursive Open Resolver Issue
SubTracker:
- Absence Planner Load Issue, resolved
- Payroll Posting error, resolved
- Absence Planner Coding/Amt issue on Timesheet, in progress
Journal Entry UI, in progress
PARs
- Account Code not saving when user does not press <tab> or <enter>, in progress
- Fixed routing for HR PreView to Budget
Bug Fixes and User Support
- Leave Accrual
- Keeping Sync
- Foreign Keys on Payroll Vendors
- Corrected Archive folder for ancillary Payroll reports/exports
- Bug with Direct Deposit prenote on deductions
- Correcting SSN issues
- New Job on Employee's Jobs, resolved

Wednesday March 20, 2013 --- HAPPY SPRING!

In the past week we have closed 151 cases while 214 were opened
Reports
- Workers Comp Report
Job Analysis Project (Kerri & Mike)
System Updates
- upgraded development server, working through some changes
Compass Client Import/Export, in progress
Non-Stock Requisitions/Purchase Orders
- Printing the Requisition
Journal Entry User Interface
SubTracker
- Modify Time Sheet
- Absence Planner
Reggie: Report Generator
- added command line argument for widget
QTableHelper
- A base class for Tables on our user interfaces
PARs
- PAR for notification not found, resolved
- PAR routing from HR to Program Admin to Budget, resolved
- Issue saving account codes, in progress
- Retiree PAR issue, resolved
Bug Fixes and User Support
- User Access
- ASRS Adjustment
- Bug with Tempe submitting Final, in progress
- Archiving of Payroll reports, in progress
- Duplicate Employee, Different SSNs, resolved
- One-off Report of wages and benefits for certain expense codes
- New Vendor/Garnishment

Wednesday March 13, 2013

In the past week we have closed 34 cases whil 24 have been opened
PARs
- Making coding add the dashes, but still allow non-existing codes
- Retirement PARs
Prop 301 Menu Jobs for Pay Period #18
Non-Stock Requisitions
- Quotes
- Printing Requisition
Journal Entry Screen
Employee Labels
Job Analysis Project (Kerri and Mike)
Compass Client Import/Export Feature
SubTracker
- Modify Time Sheet
- Time Sheet post error
Bug Fixes and User Support
- User Access
- New Vendor/Voluntary Deduction
- YHS Bookstore Revenues
- Workers Comp Report, in progress
- Backed out Final so they could run special

Wednesday March 6, 2013

In the past week we have closed 74 cases while 52 were opened
PARs
- Bug with Status, resolved
- Retirement PARs
- Save Issue, resolved
System Updates
DB IO rate doubled, need more hardware
Non-Stock Requisitions
- Quotes
- Account Code Summary
- Print requisitions, in progress
SubTracker: Modify Time Sheet
Compass Client Import/Export Feature
Qt Table Helper
Bug Fixes and User Support
- Corrected Cash Balances for fund 515
- Helped with Pay Off of Termination Benefits (Tempe)
- Duplicate Addresses on New Hire report, resolved
- Move revenue entries back to December
- Staffing Budget - Update filter on button push only
- iObservation Data upload issues, resolved
- County Reconciliation
- Leave Accrual Tweaking
- User Access
- Keeping Sync

Wednesday Feb 27th, 2013

In the past week we have closed 49 cases while 33 were opened
Correcting Fund 515 from Single to Multi Cash Account for 2011-12
Converted email address from lists.yumaed.org to yumaed.org, in progress
Visions request for Payroll Data (Tempe)
PARS:
- PAR posted to wrong school, needs new routing, in progress
- Template not saving position type when Employee chosen, resolved
- Routing to Campus Facilitator Bug, resolved
- PARs printing on 2 pages, when they had the room, resolved
- Retirement PARs adding new Job, in progress
- Issue adding new employee with similar/same name, resolved
- Approval/Notification not found, in progress
NonStock Requisitions
- Quotes Option, completed
- Accounting Summary, in progress
System Updates
Compass Hardware Planning
Compass Client
- Re-install required for some users
- Import/Export Feature, in progress
UI Helper Module for Tables
Journal Entry User Interface, in progress
Bug Fixes and User Support
- Staffing Budget: helped massage data
- Staffing Budget: bug when dragging to 'Not Assigned to Budget'
- Compare M&O Salaries for 11-12 to current year, resolved
- Pay Period 16 doesn't balance to Cash, resolved
- Ad hoc report: Subs paid in current year (Tempe)
- Ad hoc report: Special Ed Teachers for last 3 years
- Bug paying off Termination Benefits (Tempe) resolved
- Ledger Maintenance not allowing new codes, resolved
- Deductions and Benefits, Account Code not Saving, resolved
- Bug with Printing from TreeWidget
- User Access
- Keeping Sync

Wednesday, Feb 20th, 2013

In the past week, we have closed 155 cases while 67 were opened
NonStock Requisitions
- Move old tables to Compass to use for vendor totals for quotes
- Working on data entry screen for Quotes
PARS
- Set up 2013-14 Fiscal Year
- Campus Department Level approval
- Student Nutrition Routing -- not to Campus
- Display Issue, resolved
- Retirement PAR, resolved
Reports
- Letter of Intent
- 2013-14 Contracts
UI Helper Module for Tables
Journal Entry User Interface, in progress
Systems
- Slowness Issues (Tempe)
- Printing Issues (Tempe), resolved
- Piccard I/O Issue
Bug Fixes and User Support
- Tracking Down YHS ABC Book Revenues
- Payroll Calculation Issue when benefits on No Total Gross (Tempe)
- Visions Payroll Export (Tempe)
- New Email Lists on Google Groups
- ASRS ACR Issues (Employee Name, Invalid Employee)
- KeepingSync
- Rebalance Current Year Vendor Totals (Yuma)
- User Access

Wednesday, Feb 13th, 2013

In the past week, we have closed 65 cases, while 41 were opened
PARs
- Printing Single PAR bug, resolved
- Routing Issue for PARs with Program Administrator approval, resolved
- Routing For Campus Departments, in progress
- Par Template Issue, in progress
- Smart Schools PARs don't require account codes, resolved
Production Server I/O Issue, in progress
System Updates
Journal Entry User Interface
SubTracker
- Absence Planner, in progress
- Subs showing twice on same day, resolved
- Modify Time Sheet, in progress
Reports
- Employee Main Job Listing
- Letter of Intent, in progress
Non Stock Requisitions
- Moving Alpha Tables to Compass to get Vendor totals
- Working on Quotes Tab
Bug Fixes and User Support
- Social Security Matching for 2.75% stipend, Tempe, resolved
- PCard -- New Non-Employee Card defined
- Keeping Sync
- Set up TSA Benefit
- Archive Module Sticky, resolved

Wednesday, Feb 6th, 2013

In the past week, we have closed 62 cases while 22 were opened.
Kerri and Mike have been out some of this week.
NonStock Requisitions demo went well.
- Implementing Routing is the next step after minor issues are fixed.
New hardware proposal in progress.
Production I/O issue has short term solution in place, working on longer term solution.
SubTracker: Absence Planner, in progress
Various issues Tempe had with their connection, fixed.
Staffing Budget, working on ability to separate by wage record
Journal Entry Screen, in progress
Bug Fixes and User Support
- PAR issues
- Backup User Routing
- Subtracker days of the week problem
- Journal Entries moved.
- Subtracker: Previous Year Can't Pull TimeSheet

Wednesday, Jan 30, 2013

In the past week, we have closed 75 cases while 49 where opened
NonStock Requisitions: Demo to users on Friday
Journal Entry Screen, in progress
Staffing Budget, working on ability to separate by wage record
W-2s: Hopefully done!
System Updates
Production Server I/O Issue
Hardware Needs Proposals, in progress
Tempe IGA, in progress
SubTracker: Absence Planner, in progress
Auditor General and Financial Audit Reports completed
Bug Fixes and User Support
- Backing out ABCBook Revenue posts
- Keeping Sync
- Modified Archive Folders for Payroll runs
- User Access
- Merged two SSNs for employee
- Looked at on-line application product

Wednesday, Jan 23rd, 2013

In the past week, we have closed 71 cases, while 48 were opened
W-2s: checking data, small changes
100th Day Personnel reports
New Tempe IGA, in progress
Journal Entry UI, in progress
PARS: few bugs, resolved
Non Stock Requisitions, in testing phase
System Updates
- Disk I/O issue on Piccard, in progress
- Print Server Bug, resolved
SubTracker
- Tempe Auto Post, in progress
- District Default Setting not saving, resolved
- Absence Planner, in progress
Bug Fixes and User Support
- Better Archive Folders for Payroll, resolved
- Silent DB failures, resolved
- Keeping Sync
- Credit Payroll
- Corrected SS wages on 2013 Stipend for Tempe
- Listing of Federal Exempt employees
- Beginning Cash for Yuma
- Rolled Fixed Assets for Yuma
- Final Reports Issue, resolved

Wednesday, Jan 16th, 2013

In the past week , we have closed 93cases, while 60 cases were opened
NonStock Requisitions: in progress
Year End Balancing
Payroll Credits, in progress
Journal Entry Screen, in progress
PAR:
- Backup users
- Bug Fixes
SubTracker
- Tempe Payroll Posting
- Absence Planner
Bug Fixes and User Support
- User Access
- Alpha Backup
- Census Request
- Tempe Stipend Issues
- List of Federal Exempt Employees, Tempe, resolved
- Final Report broken, resolved
- New Web Certificate installed

Wednesday, Jan 9th, 2013

In the past 3 weeks, we have closed 173 cases, while 111 were opened
W-2's: Ready to go
July 1, 2013 ASRS Contribution Rates, resolved
Security Credentials for JP Morgan Chase (Direct Deposit), resolved for Tempe, in progress for Yuma
PARs:
- PAR template issue, resolved
- printPAR
- Backup users
- PAR marking issues, resolved
NonStock Requisitions: in progress
Budget Entries, resolved
System Updates
Compass Client
Report Selector
SubTracker:
- removed Student Funds from account availablity
- Time and Efforts
- Tempe Account code report
- More than 1 sub for a teacher, Tempe
- Manual Course Creator
- Account Code Spreadsheet
Bug Fixes and User Support
- archived iObservation Data
- Minimum Wage Increase, Tempe
- Cost of Life Insurance over $50,000, resolved
- Federal tax tables, updated twice
- Pay Period 2, 6, and 13 didn't balance, resolved
- Leave and Vacation Accrual (Yuma), resolved
- HR one-time reports
- AutoCompleteCB issue
- Year End Balancing
- User Access
- Reverse Bookstore Revenues
- Volunteers on New Hire Reporting, resolved
- Title Incorrect on Recaps

Wednesday, December 19th, 2012

In the past week, we have closed 141 cases, while 46 were opened
Yuma's Leave Accrual, completed
JP Morgan (Direct Deposit Bank) IP Address change and Key Renewal, resolved
2013 Tax Tables -- waiting on IRS
W-2 Reporting
- Cost of Term Life Insurance over $50,000 on W-2 and SS reporting, in progress
System Updates
Reviewing Backup Procedures, in progress
Compass Client Import/Export, in progress
Non-Stock Requisitions/Purchase Orders, in progress
PARs
- Access Issues, resolved
- Address Issues, resolved
- Advanced Search, resolved
- Parent Volunteers, now saving in Employee Information
- Allow HR to modify DisApproved PAR, resolved
- Backup Users, resolved
- Comments printing on PAR, in progress
- PAR Notifications sent on old PARs, resolved
- Add Semester/Trimester to 'Per', resolved
SubTracker
- Email Time Sheets, resolved
- Tempe Retiree Pay, resolved
- Teacher charged twice for 2 subs in one period, resolved
- Time and Effort Logs, in progress
- Manual Course Creator, in progress
- Tempe Auto Post Sub Pay, in progress
Bug Fixes and User Support
- Prenote help for Tempe
- User Access
- Compass Client Upgrades for HR, resolved
- Board Agenda Issue, resolved
- Keeping Sync
- Vendor Information Issue, resolved
- Non-Stock Requisition Routing on Alpha, resolved
- Year End Support
- ASRS ACR Issue, employee should not have paid, resolved
- Rules Issue, resolved

Wednesday, December 12th, 2012

In the past week, we have closed 113 cases, while 77 have been opened
W-2 Forms: need to test for Cost of Life Insurance over 50K, otherwise complete
Yuma's leave accrual, in progress
Check Cancelations from previous year, resolved
JP Morgan Security Credentials for Tempe, in progress
Non-Stock Requisitions, in progress
PARs
- Routing Issue for Title III, resolved
- Adding Parent Volunteer from existing employee, resolved
- Adding Volunteers to Employee Info, in progress
- Unfinished PAR report, in progress
- Update Board Date after finished, resolved
- Issue with status being changed back to Originator, resolved
- Change Budget Access to only Accounting info, resolved
SubTracker
- Emailing Sub Time Sheets, in progress
- Tempe Retiree Pay, in progress
- Tempe Student Data, resolved
- Manual Course Creator, in progress
System
- System Updates
- Routing Problems
- Compass Client, IO Error, in progress
- Armstrong db error, resolved
Bug Fixes and User Support
- Keeping Sync
- Census file for Tempe's Actuary
- ASRS ACR, had to remove an employee from the file
- Loyalty spreadsheet for Yuma HR
- Tracked down $300 accounts payable for Tempe in fund 525
- Update post date for Yuma Journal entries
- User Access
- Posted Indian Gaming for Payroll

Wednesday, December 5th, 2012

In the past week, we have closed 93 cases, while 70 have been opened
W-2 Forms: Tweaked a bit, waiting on users to respond
Check Cancelations: Added functionality to cancel a previous year warrant/direct deposit, in progress
Human Resources: Created a spreadsheet for Employee Allocation Audit meetings, they aren't using Staffing Budget yet
Tape Backups for Alpha on Holiday Break Scheduled
System Updates
Compass Client
SubTracker
- Time and Effort Logs, in progress
- Email Timesheets, in progress
- Multiple Subs for Single Teacher, in progress
- Update to Payroll, in progress
PARs
- Change to Adding New Employee, in progress
- Save Volunteers in Employee Information, in progress
- Clean Up Advanced Search, in progress
- Allow HR to change Employee Address from PAR, in progress
- Allow HR to change Board Info after PAR is approved, in progress
Non-Stock Requisitions
- User Interface for Adding Requisition, in progress
Bug Fixes and User Support
- Answered Yuma Auditor's questions
- Modified Wages so remaining pays could be overriden
- Printing problem for Hand Issue, resolved
- Bug with State saving for Volunteer PAR, resolved
- New Vendor/Voluntary Deduction
- User Access
- County Reconciliation, modified views to see current year

Wednesday, November 28th, 2012

In the past two weeks, we have closed 166 cases, while 87 have been opened
W-2 Forms: Initial layout is done, waiting on users to test layout and verify data
Vendor Information: Signed up for a free service to standardize and validate addresses
Non Stock Requisitions
- Created Auto Complete Widget (to be used for items)
- Requisition User Interface, in progress
Report for Employee Allocation Audit
Business Office Audit
- AGFIL export ending on 8/30/2012
- Balanced open warrants
- Exported Unreconciled Journal, County Ledger, and Transfers
System Updates
SubTracker
- Record change does not update User Interface, resolved
- Time and Effort Logs, in progress
- 4 decimals at Tempe, resolved
- Email Timesheets, in progress
- Timesheet Account code override User Interface issue, resolved
- Helped user correlate teacher
Tempe Connection:
- Waiting on Ian at Tempe to install VNC on Kathleen's computer

PARs
- Bug with PAR Phone #'s , resolved
- Change to Add New Employee for duplicates and data integrity, in progress
- Revised PARS, resolved
- PAR Items bug, resolved
- Template bug, resolved
- Advanced Search bug, resolved
- Change PAR posting bug, resolved
Bug Fixes and User Support
- User Access
- Inquiry regarding GASB34 report for leave, resolved
- ASRS Export, resolved
- ASRS ACR Export, resolved
- Check Email Message, resolved
- Keeping Sync
- Changed entry date for JEs from Alpha

Wednesday, November 14th, 2012

In the past week, we have closed 138 cases, while 60 have been opened
W-2s: report is done, now have to work on the layout for the actual W-2s
Prop 301 Menu payment, resolved
PARs
- Revisions, in progress
- Modifications to Adding New Employee from PAR, in progress
- Allow HR to change address from PAR, in progress
- Modified Routing for Substitutes so they never go to Program Administrators
- Problem with marking HR Final, in progress
System Updates
Compass Client
Non-Stock Requisitions
- Allow originator to request a new vendor or vendor address, in progress
SubTracker:
- Substitute Pay
- Tempe Autopost
- Tempe Account Code Report
- Append Option to payroll post
- 4 decimals/hourly rate at Tempe
- Timesheet Account Code Override UI Issue
Tempe Users set up on a virtual machine housed in Tempe, to make Compass run faster for them, in progress
Bug Fixes and User Support
- Helped Create DES CD
- Vendor Information glitch, resolved
- Keeping Sync
- User Access

Wednesday, November 7th, 2012

In the past week, we have closed 120 cases, while 121 have been opened
Working on reporting and printing of W-2s
Tempe Users set up on a virtual machine housed in Tempe, to make Compass run faster for them, in progress
PARs
- Backup User Option, resolved, just need to move some users
- Copy PAR bug, resolved
- Got all of Yuma High Set up
- New Routing to Notify Campus Administrative Assitances of Approved PARs, resolved
- Routing Bug for Termination PARs, resolved
- Routing Bug for FAC Management PARs, resolved
- Revised PARs, ready for testing
Non Stock Requisitions/Purchase Orders, in progress
Reporting:
- Fixed PreView issue for archived reports
SubTracker:
- Yuma Payroll Update of Sub Hours, complete
- Tempe Payroll Update of Sub Hours, in progress
Bug Fixes and User Support
- Self Authentication bug, resolved
- Payroll Jobs and Wages bug, unable to reproduce, in progress
- Department of Economic Security CD, in progress
- Final Step II, Contract Verification Report Issue, resolved
- County Reconciliation, researched some county transfers
- Take SSN off of Kronos Import report, resolved
- Vendor Data Issue, resolved
- Voucher 020 wouldn't post because fund 374 wasn't defined, resolved
- Keeping Sync

Wednesday, October 31st, 2012 --- Happy Halloween!

In the past week, we have closed 63 cases, while 40 have been opened
Craig was in Tempe last week
- Issues found:
  - Payroll Calculation crashes sometimes for Tempe, in all cases that he saw, it was when called from Payroll Jobs And Wages, Kerri can't reproduce
  - Compass Client Disconnect button doesn't always work, resolved
  - Tempe network was slow Friday morning, but it was an issue that their IT staff was on top of
  - UI seems slow, like list/combo boxes not displaying completely, because of 6ms delay between Tempe and Yuma
- Tempe is providing a virtual machine to run the Compass Application from. The hope is that this will allow the system to run more quickly for the User Interface.
PARs
- Tweaked how data is modified for a Change PAR
- Need guidance on how we should handle rejected PARs, the current procedure doesn't work if the routing should change because the data changes
- System to allow backup users for PARs, resolved but not fully tested
W-2's, working on listing and format so we can print ourselves (instead of using AIG)
SubTracker
- Check Distribution Filter
- Copy Pay Amount Down
- Auto Payroll Post for Tempe
- Speed issue with SubTracker Prelim
Reports
- Board Agenda, resolved
- New Hire Reporting Issue, resolved
- Features added to Report Generator (Reggie)
Non Stock Requisitions/Purchase Orders, in progress
Automate Time and Efforts
- Non Substitute Report, completed
- Substitute Report, In Progress
On-Line Travel Request, received case to implement
Bug Fixes and User Support
- Helped Tempe Benefit Specialist track down why someone wasn't accruing leave
- Keeping Sync
- County Reconciliation User Support
- Set up users at YHS for PARs
- Gathered EEOC data for Yuma HR
- Old deductions showing for Tempe, resolved
- Personal check messages, resolved
- Vendor Invoice total, incorrect from backed out PCard transactions, resolved

Wednesday, October 24th, 2012

In the past week, we have closed 121 cases, while 103 have been opened
Craig is in Tempe this week
PARs
- Routing
- Backup User System, in progress
- Problem with Changes allowed on User Interface, resolved
Contracts: added ability to chose one contract when there are multiples available for a type and board date, resolved
CompassClient: Import/Export, in progress
Non-Stock Requisitions/Purchase orders
- working on a way to allow Originator to add new Vendors/Vendor Addresses, but that must be approved by the Business office
Reports
- Time and Efforts for Subs and Non-Subs
- Governing Board Agenda
- Report Generator Additional Features, in progress
SubTracker
- Fix exclude period when no period set, resolved
- Override Sub Location in Time Sheets, resolved
- Updates for anamolies with Sysgen Schedule Data
- Payroll Posting, in progress
- Substitute Pay Amounts
Bug Fixes and User Support
- Ran AGFIL and converted to a spreadsheet
- Printing Issues, needed IP addresses from Tempe
- Updated Warrant Designation # for Tempe
- Duplicate Account codes
- Keeping Sync
- Fixed Preview on Reports
- County Reconciliation off because a County Fund wasn't defined
- Contract Verification Error on Final Pay, resolved
- EEOC Report, in progress

Wednesday, October 17th, 2012

In the past week, we have closed 193 cases, while 186 have been opened
Craig will be traveling to Tempe October 24-26th
SDER Report for Human Resources
Teacher +10 Absentee report, resolved
Prop 301 Menu, in progress
PARS
- New Routing for Student Nutrition
- Routing for Coaches
- Set up Yuma High Users
- Bug with adding new Employee, resolved
- Added new Funding Sources
- Working on ways to have backup users for approvals
- Show HQT data, in progress
Contract Issue: Supplementals on same contract and board date need to be printed separately sometimes, and together others, in progress
Export of Fixed Asset Data for Tempe
Compass Client, working on Import/Export
System Updates
Non-Stock Requisitions/Purchase Orders
- Sent a user interface design to users for approval
- working on a plan to add functionality for travel approvals, minutes, and contracts
SubTracker
- Need to be able to override SubType for individual periods, in progress
- Need to be able exclude certain periods, in progress
- Modifying Retiree rates of pay, in progress
Bug Fixes and User Support
- make LiquiBase run faster and more autonomously, resolved
- Keeping Sync
- User Access
- Bug with Hire Date Note, resolved
- Alpha Backup, resolved
- Researched Fund 525, 526, 850 beginning balances for 11/12

Wednesday, October 10th, 2012 (for 2 weeks)

Over the past 2 weeks, we have closed 171 cases, while 112 have been opened
Craig will be traveling to Tempe October 24-26th
SDER Report
- gathered data for Human Resources to give them a good start on the SDER data export
- Used data from ADE, Synergy, and Compass
BlackBoard Connect Export, done
- Email addresses are required, notification is sent to HR if the employee doesn't have one
PARs:
- Creating a system to let one user back up another, one allows for day-to-day backups, another allows a user to pick their backup while on leave
- Routing for Migrant, notification to Program Administrators when PAR is approved, resolved
- Don't route PARs originated by HR to Campus, resolved
- Board Agenda Report
- Template saving issue, resolved
- Payroll Mark issue, resolved
- Make sure new Employees from PARs have hire date
- Revised PARs, in progress
- Change the way we add new employees from PARs
- HQT data available from PAR, in progress
Non-Stock Requisitions/Purchase Orders:
- Initial data design is done and implemented
- User Interface Design is ready for user feedback
SubTracker:
- Ready to receive data nightly from Sysgen
- Running update to Payroll for Sub Wages
- New pay rates for Retiree Substitute
- Update for Teacher Leave, in progress
System Updates
Bug Fixes and User Support:
- Helped Tempe pay Termination Benefits (not subject to ASRS) and contract pay off in the same check
- Fixed bug in Rules Server that caused it to run slowly
- Added ACR to check stub in the retirement area
- CPAFIL, ran for Dianne and put in a spreadsheet file

Wednesday, September 27th, 2012

Overall this past week we have closed 157 cases, while only 121 cases have been opened.
Compass Client issues around printing and small enhancements
Blackboard Connect ran successfully last night!
SDER report progress
NS Req's and Purchase Orders
- Data design mostly complete.
- User interface design/plan mostly complete.

Subtracker:
- The data connections to Payroll is working!
- Should run with next payroll.
Bug Fixes and smaller items:
- Employee Info screen Gender issues.
- jobs screen not always showing new jobs.
- Payroll Calculation bug
- Revised Contracts.
- Changes to report interface to make printing easier.
- Auditor report of users
- Keeping Sync
- PCARD import
- US Census
PARS:
- PAR templating
- Working on Backup Users (for when someone is on vacation/sick, to approve pars)
- Working on revisions to PAR's after they are posted.
- Updates for payroll and board date data when posting PAR's
- Routing, Routing and more Routing.
- Allow Budget User to override PAR Marking for Campus Facilitators
Mass update of payroll for everyone with > .5FTE receives $250 pay.

Wednesday, September 19th, 2012

One Time Payment, in progress
SDER data export, in progress
- Working to correlate master schedule data with Teacher Data
Blackboard Connect data export, in progress
Compass Client Slowness Issue for Tempe, in progress
HR Person Jobs: removed effective dates from UI, it's an internal date, not a user date
PARS:
- Sort Approvals by date responded, then date sent, resolved
- Routing, in progress
- Board Agenda Report, initial draft
- Working on options for backup users
- PAR Template bug, resolved
- Pending Notifications bug, resolved
- Add PAR for new employee with same name as existing employee, in progress
- Add Resignation Date for Resignation PARs, in progress
- Budget user can override Facilitators, HR can override others, but not Budget or Facilitators, resolved
- Originator unable to change Disapproved PAR, resolved
- Mike working with Payroll to fine tune PARs for them
Vendor Information:
- Add Contact Info for Vendors, in addition to Contact at each address
- Add Nickname
- Expand the Advanced Search
Reporting:
- One Off report of Jobs not being paid
- Person Jobs to Teacher Classes report, in progress
- Adding Export option, in progress
- Streamlining printing, so 'last used printer' is selected, in progress
System Updates
SubTracker
- Lock PayPeriods, resolved
- Master Schedules
- Sub Coordinator Training, in progress
- Account Code Override, resolved
- Default Account Code By Sub Type, in progress
- Subs showing up as Teachers, resolved
Compass Client
- Printing issues, resolved
- Import/Export, in progress
- Bug when using Advanced Search, in progress
Bug Fixes and User Support
- Alpha ran out of disk space, resolved
- Final errored on payroll posting, resolved
- Keeping Sync
- Bug in Payroll Vendor Check Cancellation, resolved
- Tempe printer issues
- Error updating gender on Employee Information, resolved
- Error on print widget for Contracts, resolved
- Error on print widget for final reports, resolved

Wednesday, September 12th, 2012

System Updates
Non-Stock Requisitions/Purchase Orders: In design phase
Vendor Information: Users are testing, adding a few more features based on NS req needs
One Time Payment, in progress
SDER Report: trying to correlate class schedule data to help create this report, in progress
BlackBoard Connect: working on data export
PARs:
- Now allows invalid coding, so a new code can be used before it exists in the system
- Automatically adds codes when Budget approval, if user wishes
- Smoothing out the process for a canceled PAR
- Add resignation date to resigned PARs, in progress
- Routing, getting better, but still in progress
- Some approval issues, resolved
- Multiple Routing for Budget and Program Approval, resolved (I hope)
- Notification Widget issue, resolved
- Show Subject on printed PAR, resolved
- Added Indian Gaming funding source
SubTracker:
- Vacant teacher positions, in progress
- Teacher correlations, resolved
- 2 Teachers per period, in progress
- Teacher not showing, resolved
Reporting
- Added print option to every report, bypassing one screen
- Job History printing issue, resolved
Contracts:
- Issue with Multiple Board dates, resolved
- Contract wording change and layout, resolved
Bug Fixes and User Support
- Printer Issues, in progress
- ASRS ACR export file issues, resolved
- Direct Deposit check inaccurate, resolved
- Rules
- Keeping Sync
- Powerterm settings
- User Access
- AIG Computer network issues, couln't print pay checks, resolved

Wednesday, September 5th, 2012 (for 2 weeks):

CLOSED CASE: Tempe Slowness Issues on Compass Client, due to lack of response
Automate 'Time and Efforts', in progress
ASRS ACR: fixed so Tempe reports Total Gross correctly
PARs:
- Routing, still tweaking
- Changed Late Notifications to Daily
- Subject didn't save, resolved
- Notify Originator when PAR is approved, resolved
- Board Approval date required, resolved
- Display of Par Template, resolved
- Person Jobs data added incorrectly, resolved
- Allowing Incorrect/Invalid PAR up to the point of Budget Approval, in progress
- Late Notifcations being sent for Canceled PARs, resolved
Arizona Department of Education Data, in progress
- Request to add documentation date to ADE data, in progress
- Fingerprint report, need to add uein from ADE, when we get it
Non-Stock Requisitions: designing
Vendor Information: Done and given to users
Excessive database connections, resolved
PCARDS: fixed to handle split transactions
System Updates
Contracts: Updated Certificated Agreement
Web Authentication Error
SubTracker:
- Update to leave records, in progress
- Update to Payroll, in progress
- Got Data from Tempe, and imported
- Issue with pay period locking, resolved
- Scheduling a Training with Sub Liasons and Deonisia
- New requirement for 2 subs per period, in progress
- Pay Scale changes
- Need to mass update Account Code overrides, in progress
- Change Daily Rate to 4 digits
- Override Class Schedule, in progress
Compass Client
- Import/Export, in progress
- Printing issues, in progress
- Auto Update, in progress
Authentication for Tempe moved to Google Mail, we would like to move Yuma also
Reports:
- Board Agenda, in progress
- Retiree reports from subtracker
Bug Fixes and User Support
- Change the IP address on another printer for Tempe
- One-off report of vacation accrual dates for Tempe
- Keeping Sync
- New User List for YETC
- Allow multiple wages issue, resolved
- Final payroll post issue, resolved
- Couldn't copy check data to AIG Computer, resolved
- User access
- Contracts, combining board dates, resolved
- Pro-rated salary calculation, resolved
- Multiple Hire Dates, in progress
- PAR posting locked up the database, resolved
- Reprinting check issue, resolved
- Canceled warrants included in County Warrant file, resolved
- Issue with Fund 510 Report, resolved
- Issue with County Fund Mappings, resolved
- Cleaned up Duplicates in general ledger dictionary

Wednesday August 22, 2012:

PCards: split transaction issue, in progress
ASRS ACR Tempe's export doesn't report total gross correctly, in progress
PARs:
- Routing, in progress
- Governing Board report, in progress
- Daily report of stuck PARs, in progress
- User Training
- Address not saving for new volunteer, resolved
- Subject/Area not showing after save, resolved
- Season not saving, resolved
- Printing PAR issue, resolved
SubTracker:
- Update Sub Pay, in progress
- Update Leave taken, in progress
- Still need student data for Tempe
Contracts:
- Added Subject/Area to Supplemental Agreements
- Contract with doubled amount, resolved
- Change wording on Certified Term Contract
System Updates
Employee's Jobs:
- Allowing HR to change Contract Type and Board Date after Payroll has started paying
Vendor Information:
- Nearly ready for user testing
- Allows vendors to be combined
Compass Client
- District office users unable to print from Compass Client, in progress
- Import/Export Feature, in progress
Bug Fixes and User Support
- Tempe's New Hires didn't receive 3 days leave up front, resolved
- Calculated average hourly rate for Custodians for HR
- Employees showing with duplicate FTE's, resolved
- Log in issues, forgotten passwords, access set up incorrectly
- Tempe printer issues, resolved
- Set up Federal Programs Printer (Yuma)
- Bug with JE Import, resolved
- Keeping Sync
- Journal damaged (Tempe), resolved
- Bug with Contract Printing history, resolved
- First and Last Pay Period on records added by HR, resolved

Wednesday August 15th, 2012:

Kerri was on vacation last week, status report didn't happen
Tempe IP address changes, resolved
ASRS ACR Tempe's export doesn't report total gross correctly, in progress
PARs:
- Routing issues continue
- Working on issues with returning a par to the originator
- Governing Board Dates: added internal
Subtracker
- Auto Post to Payroll, in progress
- Auto Post Leave, in progress
Human Resources
- Helping them organize their data by adding new position types, status types and locations
- Added Per Trimester and Semester to PARs/Jobs
- Added Job Title to Employee information
PCards: small issues, mostly successful
System Updates
Compass Client
Vendor Information, in progress
ADE Data Updates, waiting on ADE, will escalate if we don't get a response by Monday 8/20
Reports
- One off report of stipends rolled to new year
- One off report of temporary employees without jobs
- Request to change Supplemental Agreement to include Subject/Area, resolved
- Substitute Report, resolved
Bug Fixes
- Calendar YTD showed incorrectly on pay stubs, resolved
- Hand Issue Program failed, resolved
- Cancellation Program failed, resolved
- Number of Months Widget fixed for using number keypad
- Duplicate Mandatory Deductions, resolved
- Leave accrued in old fiscal year, resolved
- Bug with SubTracker Sub Time Sheets and Absence Reports, resolved
- Payroll jobs couldn't handle it if an employee didn't have a hire date, resolved
- Display Issue on Job History with no rate, resolved
- Bug with Classified Agreement, resolved
- Self-Authentication not able to handle apostrophe in name, resolved
- Bug with null last name, resolved
User Support
- User Access
- Block change to modify locations (Tempe)
- County Reconciliation, bug with extraneous items reconciling, unable to reproduce, not resolved, data corrected
- Prop 301 Base Records added
- Keeping Sync

Wednesday August 1st, 2012: WHERE DID JULY GO?

PCARDS: had a successful first run, have a few tweaks, but good on the whole
ASRS ACR: need to change wage amount storage for Tempe, because they only use the deduction side
PARs: routing issues, our goal is to get these resolved this week
Data Request by Tempe for Visions, employee's tax and direct deposit information
Tempe Administration IP addresses changed, affected all of their printers and some of their processes, in progress
Rolled Substitutes to New Year
Rolled Stipends to New Year and sent list to Mary Lynn Coleman
Compass Client
System Updates
SubTracker - Auto Post to Payroll and Leave, in progress
Accounts Payable Vendor UI, in progress
ADE Data: we are trying to get a process in place to get the data in a timely manner, not getting a response from ADE
Reports
- Certificate Expiration Report, in progress
- FingerPrint Report, in progess
- Report of Subs Paid, in progress
- iObservation Data Export, resolved
- Hand Issue report for Final, resolved
Bug Fixes
- Corrected the Applicant New Hire on Employee Information
- Fixed Bug where Payroll Expenditures wouldn't run for large data selection
- Classified Agreements didn't show start date, in progress
- Prelim (Yuma) didn't start automatically, fixed
- Prelim (Tempe) errored on report object, fixed
- Final II (Yuma) failed because the user didn't own her Desktop, resolved
- Fixed bug where address couldn't be entered on new employee
User Support
- County Recon
- Pay Stubs
- ABCBook Revenues
- Human Resources training and support
- Campus PAR training and support
- Keeping Sync
- Auditor Data for Yuma (user access report)
- Update Email PayStub Valid To date (Tempe)
- User Access
- Yuma AIG Computer Checks Transmission failed because password expired, resolved
- Compass Client support

Wednesday July 25th, 2012:

PARs: routing issues, we will focus on this after PCARDs are complete
PCARDS: ready for run on 7/26
iObservation Export: Sent actual data, just need to set it up to run nightly
Arizona State Retirement: bug in wages reported, in progress
CHKCHK report from Alpha needs to be on Compass
Auto Update for Employees location at Highest FTE Job, resolved
Installed CSLG Licenses for Alpha
System Updates
Compass Client Import/Export Feature, in progress
Auto Update for Compass Client
SubTracker posting to Payroll, in progress
Web Portal Leave User Interface
Certificate Expiration Report and FingerPrint Report, in progress
Report of Teachers and Locations for Sub Coordinator (Yuma)
Vendor Information User Interface, in programmer testing phase
Bug Fixes and User Support
- Bug with large amounts of data in Payroll Expenditure Report, in progress
- County Recon (Tempe & Yuma), resolved
- Quarterly Report bugs (Tempe), resolved
- Payroll Expenditure Report didn't allow pay period 27, resolved
- EMPLEA dataset damaged on the Alpha (Tempe)
- Vacation question for Certified Employee moving to Administrator (Tempe)
- Problem with Vendor for ASRS ACR, resolved
- Bugs with requiring database Connection for Config, resolved
- Non-Stock Requisition on Alpha was in limbo
- Keeping Sync
- User Access
- Miscellaneous user questions

Wednesday, July 18th, 2012:

Arizona State Retirement: All done, finally!
Combined ASRS Offset with ASRS Benefit on pay stubs and pay register
iObservation Export: Ready to go when HR approves data
PCards: Didn't make first run, will be ready for second run
- Added PO Number dialog and preference
- Fixed bug with User Interface crashing when <return> pressed after changing name
PAR: Routing and Rules Issues
Alpha ran out of disk space on user drive, this should not happen again
System Updates
Automating database triggers for log change
Web Portal leave request
CAS Web Authentication
SubTracker: Post to Payroll, in progress
Position Control, new report
Vendor Information, in progress
Bug Fixes and User Support
- Keeping Sync
- First Payroll glitches
- User Access
- County Recon (Tempe)
- Bug in Payroll Expenditures Report, in progress
- Quarterly Report Issues (Tempe)
- Issues with ACR Employee not being set up properly

Wednesday, July 11th, 2012 (for two weeks):

Arizona State Retirement System
- Alternate Contribution Rate is set up for both districts, Tempe paying it all, Yuma paying 50%
- ACR reporting isn't quite finished
- Working on 1.04% reimbursement for Yuma Employees
- Finished Reporting the ASRS corrections for 2011-12
Log Audit Report
Visions Payroll JE Export (Tempe)
iObservation Export (Yuma HR)
Alpha Licenses Expired
Rolled Warehouse Data to New Year (Yuma)
Rolled Deduction Data
Rolled Leave and Insurance Data (Yuma)
Rolled SubTracker info (both Districts)
Compass Client
System Updates
- Upgraded Drake
Central Authentication Services
SubTracker: Auto Post to Payroll
PARs:
- Routing Issues
- Email Ticklers
PCards: Ready for first run on Thursday
Vendor Information User Interface, in progress
Bug Fixes and User Support
- Fixed bug when trying to calculate inactive employee
- Fixed Payroll Calculation to guard against infinite looping
- Fixed bug with email ids on Payroll History
- New Year Requisitions and Purchase Orders were mis-numbered, resolved
- CPAFIL support (Yuma)
- Supported Tempe Payroll's Year/Quarter end
- Supported Tempe printing Hand Issues
- Kronos Issues (Tempe)
- PreReconcile bug
- Keeping Sync
- User Access
- Printer Issues

Wednesday, June 27th, 2012:

Arizona State Retirement System
- Recreated the export file. I had the numbers reversed (Tempe)
Log Audit Report: working on a user friendly version of audit data
Visions Payroll JE Export (Tempe), resolved
Compass Client
- Waiting for report of troubleshooting from Tempe
- Working on Import/Export features
iObservation Data Export, in progress
PCards, in progress
Vendor Information User Interface, in progress
ADE Data:
- ADE will allow us to get statewide data, for applicants and Tempe, if they want it
- Working on procedures to get data in a timely manner
PARs:
- User reported issues with routing, in progress
- Set up reporting for tracking PARs that are waiting
SubTracker
- Report of non-default Account Codes, resolved
- Report of All Subs Summary, resolved
- Report of No Account Code, resolved
- Working on the update to payroll
Bug Fixes and User Support
- County Reconciliation (Yuma)
- Bug with Keeping Sync data for new employees, resolved
- Kronos data issue (Tempe)
- User Access
- Keeping Sync
- Bugs in the Payroll Jobs for split funding, resolved

Wednesday, June 20th, 2012:

Arizona State Retirement System
- Reporting of Excess ASRS (Tempe)
- Reporting of ASRS Reimbursement for Yuma will need to wait until after last pay
- ACR Deductions and Benefits are set up and available
- Still working on the export file for ACR
New Fiscal Year Roll
- Insurance and Leave (Tempe)
- Certificates and Applicants (Yuma)
PCards, in progress
PAR Reports, in progress
Notification Window, close and open, resolved
Vendor Information User Interface, in progress
ADE Data
- User Interface Completed
- Requesting more data from ADE for applicants and Tempe
- Procedures for getting data, in progress
SubTracker: Post to Payroll, in progress
- Ability to assign a null account code to a sub, because the valid code isn't available, in progress
- Change notification
- Summary Report
Compass Client
- Craig has written debugging code into the client to try to diagnose why it is slow for Tempe Payroll
- Working on Import feature
System Updates
Will be creating a data export file for iObservation (Yuma)
Bug Fixes and User Support
- User Access
- Keeping Sync
- Kronos import issues (Tempe)
- County Reconciliation (Yuma)
- Employee Information screen not allowing hire date to be added, resolved

Wednesday June 13th, 2012:

Rolled payroll data to the new fiscal year (Tempe)
Updated ASRS Contribution Rates for 2012-13, still need to add the Alternate Contribution Rate for Retirees (both districts)
ASRS Audit Data (Tempe)
Transmitted Social Security Data (Tempe)
Prop 301 Performance pay for (Tempe)
Rolled Vendor/Ledger data to new year (Yuma)
Excess ASRS export (Tempe)
PARs
- Routing issues
- Routing PARs to HR and Payroll users by area of responsibility
Notification Screen, easy open and close
PCards: hope to be ready for user testing on Monday
ADE Data
- User Interface is complete, will be available Friday
- Data Import is complete, except for procedures to get the data from ADE
Compass Client
- Import Feature
- Code to diagnose delays (Tempe)
- Printing Issue
Bug Fixes and User Support:
- User Access
- Fix to Payroll Expenditure Report in previous fiscal years
- Keeping Sync
- Vendor Address changes (Yuma)
- Looked for portable building purchase (Yuma)

Wednesday June 6th, 2012:

Kerri has been out some of this week as well.
ASRS Reimbursement work continues.
Compass Client
- Import Feature
- Waiting on Tempe to approve travel and set dates for their slowness issue.
- Bunch more installs of the client done, so far no known problems in Yuma.
PAR's
- Some routing issues still being ironed out.
- Some approval issues still being ironed out.
ADE Data
- Working on User interface and import, very close to completion.
Bug Fixes and User Support:
- A few new accounts and access issues.
- minor payroll issues.
- Payroll now uses the Print Name field, so all checks by default are printed last name, first name instead of first name last name.

Wednesday May 30th, 2012:

Kerri was out for a week unexpectedly
Working on ASRS Reimbursement, will do Tempe first because their last pay is sooner
Compass Client
- Import Feature
- Tempe Slowness issues, waiting on an image from Tempe
PARs
- Working on routing based on what we were told when we were in Yuma
- Notification issues
PCards, in progress
Position Control/Staffing Budget
- Cleaned up some bugs we saw when training
ADE Data
- Working on Import
- Working on User Interface
SubTracker
- Account Code Override Broken, resolved
- TBD Teacher issue, resolved
- Fix Begin/End Dates to handle Term Markers, resolved
- Posting to Payroll, in progress
Bug Fixes and User Support:
- Backed out a voucher for Yuma A/P
- User access
- Keeping Sync
- Rules bug
- Bug: an employee caused Tempe's payroll to hang, because of too much additional federal withholding, resolved
- County Reconciliation (Yuma)
- Printed name on paychecks needs to be 'Print Name', in progress
- Bug in Payroll Expenditure report, resolved

Wednesday May 23rd, 2012:

In Yuma:
- PAR training to campus staff as well as DAO (Now Delivered).
- Various PAR bugs.
- Meetings with everyone! (HR, Payroll, Business Office, Dean)
- Resolved a speed issue with Tempe.
- Staffing Budget Training (Now delivered)
- Compass Development team finally met everyone in person!
- All Employee Contracts delivered thru Compass!
PAR: working on making problems easier to track, catch and fix.
ADE Data:
- State gave us DATA!!
- Working on integrating their data changes into UI.
Compass Client:
- New feature request: Syncing Import/Export folders across machines.
- Now supports Windows local printing for most users (still have a few bugs for 2 users)
Bug Fixes (Highlights):
- Tempe reported a different speed problem, working on identifying.
- Calendar bugs.
- Tempe printing issues.
- Prop 301 performance pay
Overall we came back from Yuma exhausted but ready for the next challenges!

Wednesday May 16th, 2012:

The Compass Team is on-site in Yuma this week. We are busy training, helping users, and testing new modules. We will give a full report next week.

Wednesday May 9th, 2012:

Kerri is in Yuma, lots of meetings and Auditors.
Rest of the Compass Team in Yuma next week! (May 14-18)
Compass Client, printing is in release 1.69, out to a few users to test. New feature request for import/export directories synced between server and client.
PARs:
- Users are testing, bug fixes have been made and feature request 'not eligible for rehire' flag added.
Contracts
- Certificated: some minor changes on language being made from HR, but we are caught up at the moment.
- Classified: The changes just came in today on final language.
- Web portal wasn't worked on this time, but more work is needed.
Read-only view of Teacher Class Schedules, in progress
ADE Data ongoing, State said would get the 'final' data files today, have not seen them yet.
compass.yumaed.org is now SSL only (attempting non-SSL redirects you to SSL site). Not all services are ported to the new domain yet.
Bug Fixes and User Support (highlights):
- bunches of little contract changes (see contracts above).
- Salary Schedules are now stepless.
- Certified 1% increase added.
- Tempe report on users and their security levels within Compass.
- Various reports for Yuma HR, to help them with getting contracts finished.
- Minor hiccups with payroll, due to missing data, resolved.

Wednesday, May 2, 2012:

Kerri will be in Yuma May 7-18
Compass Team will be in Yuma May 14-18
Will need to comply with ASRS changes
Compass Client, working on printing to local printer
PARs
- Need user testing
Contracts
- Working on web portal
- Had an issue with .pdf creation on production server, resolved
- Tested by users, waiting for final wording and salaries
- Report of current Certified
Read-only view of Teacher Class Schedules, in progress
ADE Data
- Working on import and getting additional data from ADE
Bug Fixes and User Support
- Helped (Tempe) Payroll with an issue with 2010 Social Security Wage reporting
- User Access
- Help with Tempe's 2012 deductions
- Problem with access to AIG Computer (Yuma), resolved
- Access to Compass Archive for Yuma Payroll, resolved
- Keeping Sync
- Email pay stub issue (Tempe), resolved, data input error
- Contract data export
- Report of Active Employees for Tempe
- Helped Tempe with Hand Issue

Wednesday, April 25, 2012:

Kerri will be in Yuma May 7-18
Compass Team will be in Yuma May 14-18
Contracts
- Fixed bug on production server with creating .pdf files
- Option to print Duplex
- Web Portal
PAR
- Option to track user access, keys, etc
- Bug with Job Titles showing inactive, resolved
Reports
- Added option to Report Generator for Multiple Columns on the UI
Compass Client
- Issue with slowness at Tempe, we will try to stop there next month
- Working on Printing through the client PC
ADE Data
- Working on Import Code
- Our Contact at ADE has transitioned to a new person, slowed down the process
Bug Fixes and User Support
- Bug with Account Code on Sub Time Sheets, resolved
- Helped Payroll with data for SCF Reports
- Block changes for End of Year/New Year Insurance deductions (Tempe)
- User Access
- Yuma Business Office Experimented with Multiple Vouchers on PCard Successfully
- Profile Server down, resolved
- Unable to connect to the AIG computer to print payroll warrants (expired password), resolved

Wednesday, April 18, 2012:

Kerri will be in Yuma May 7-18
Compass Team will be in Yuma May 14-18
Contracts
- Contract Data Report
- Tracking Views and Signatures
- Web Portal
- Contract Printing
PAR
- Found a few bugs with print par and items
Reports
- Cash Flow Report (Alpha is inaccurate if run after the end of the month), completed
- Log Audit Report, in the design phase
- Payroll Expenditures, options to select multiple employees, multiple account codes and sort by Name or Account Code
ADE Data
- Requesting additional fields and clarification
- Working on Import Code
System Updates
- Compass Client runs impossibly slow for Tempe, asked for help from their IT department
Test file for Visions export of JE data
Bug Fixes and User Support
- Reported Total Cost of Retiree Subs
- Employer Paid 403(b) set up for Tempe
- Employee Paid Medicare and Social Security for Third Party Sick Pay (Yuma)
- User Access
- Keeping Sync
- Beginning Cash Balance Roll (Yuma)
- Printer Issues
- Bug that opens multiple database connections, in progress
- Pay Period/County Recon Balancing Issue, fund 395 was not defined (Yuma)
- County Recon (Tempe)

Wednesday, April 11, 2012:

Kerri will be in Yuma May 7-18
Compass Team will be in Yuma May 14-18
Contracts
- Contract Data Names, changed employee names to title case, created the contract name from employee names
- Bug with Delete, resolved
- Contract Documents completed, ready for user testing
- Tool to verify the break-ability of passwords for signature key
Classified Agreements
- Data exported for Erika
PAR
- Completed and Documented, waiting on user testing
- Adding Functionality for computer access, keys, etc
ADE Data
- Got additional exports from ADE including fingerprint and HQT data
- Requesting additional fields and clarification
Yuma County Payroll Warrant Export
Web Portal (for Contracts)
- Process to add accounts for new employees before they have email, in progress
System Updates
- Automatic Roll of production code needed help
- Fixed issue with LibreOffice (for reporting) on production server
- Added DNS to our monitoring system so we're notified of issues
Reports
- Cash Flow Report (Alpha is inaccurate if run after the end of the month)
- Listing for Employment Verification (Yuma)
- Listing of Birth Dates and Hire Dates (Yuma)
- Business Access Report (Tempe from Alpha)
- Total Paid to Retiree Subs
Bug Fixes and User Support
- Vendor Name Change
- Compass Archive Permissions
- Keeping Sync
- Rolled Beginning Cash to 2011-12 (Yuma)
- Working on fix for multiple database connections per user
- Prelim bug, couldn't reach email server, resolved
- Email Pay Stubs error, resolved
- Late posted 2010-11 ABC Book Revenues affected Beginning Cash, resolved
- User Access
- Employer Paid ING Benefit (Tempe)
- Investigated why certain employees weren't accruing leave, data issues (Yuma)
- SubTracker

Wednesday, March 28, 2012:

Kerri will be in Yuma May 7-18
Compass Team will be in Yuma May 14-18
Contracts
- Block updates of 2012 Data
- Reports provided for 2012 Data
- Bug with Saving, resolved
- Bug with Delete, in progress
- Tracking creation, views and signatures
- Contract Documents
PAR: Working on User Documentation
SubTracker: option to delete multiple absences, resolved
ADE Data
- working on import
- working on getting HQT Data and Fingerprint Data
Bug Fixes and User Support
- Moved payroll expenses to fund 395, Education Jobs Fund
- Rolled Fixed Assets to the 2011-12 year for Yuma
- Keeping Sync
- ASRS Deduction Question
- Problem with Payroll Totals Report, ongoing
- County Reconciliation Fund 030 Tempe
- Quarterly Reports
- Kronos import issues
- Report of Employees topped out on the Salary Schedule for Tempe
- Compass Archive permissions issue
- LibreOffice issue on Production Server

Wednesday, March 21, 2012:

Trip to Yuma for Compass Team is scheduled for May 14-18
Staffing Budget User Documentation Complete
Contracts
- User Documentation for data entry user interface complete
- Rolled data to 2012-13 Fiscal Year so that HR could start on new contracts
- Tracking creation, views and signatures
- Contract Documents
- Web Interface for Contracts
PAR: Working on User Documentation
Export program for Yuma County Payroll Warrants
Created a Vendor data dump for TUHSD's transition to Visions
Rolled Yuma's Fixed Assets
ADE Data: Working on import
Bug Fixes and User Support
- Working on moving payroll expenses to fund 395, Education Jobs Fund
- County Reconciliation
- Final Payroll Reports Issue
- Help Yuma Payroll transmit warrants to county
- Keeping Sync

Wednesday, March 14, 2012 : ∏ Pi Day

Trip to Yuma for Compass Team is tentatively scheduled for May 14-18
Contracts
- Contacted AZ Secretary of State for clarification of Digital Signature statutes, communicated with Mary Lynn
- Documentation for User Interface to enter Contract Data will be sent out in the next day or two
- Tracking creation, views and signatures
- Web Interface for Contracts
- Contract Documents
PAR:
- Handling Denied PARs
- Create a PAR from previous data
- Copy Existing PAR
ADE Data Import: ADE will provide us with data on a 'regular' basis
- Import and data manipulation
- User Interface to view ADE data
Staffing Budget: Documentation will be sent out in the next day or two
Reports
- Sub Usage Report: Cost By Leave Types
- Sub Usage Report: Avg Days Worked by Location
- Sub Usage Report: Amounts Paid to Subs by Sub Type
- Sub Usage Report: Amounts Paid to Subs by Category
SubTracker: Issue for Kofa subs working less than 4 hours
Bug Fixes and User Support
- Fixed bug with adding and then immediately deleting an account code in the ledger
- Keeping Sync
- Printer Issues
- Query for Tempe Payroll to print list of Employee's paid in previous years
- Created records to pay $650 Prop 301 Menu
- Helped Yuma Business Department Project Salaries
- Helped Tempe Payroll with a procedure for successfully running Kronos Import
- Yuma Payroll questions re: Special Pay
- User Access
- Working on a plan to move payroll expenses to fund 395, Education Jobs Fund
- County Recon: Balanced Payrolls 10, 11, 15-18 for Yuma

Wednesday, March 7, 2012

Trip to Yuma for Compass Team is tentatively scheduled for May 14-18
ADE Data Import: ADE will provide us with data on a 'regular' basis
- Import and data manipulation
- User Interface to view ADE data
Contracts
- Contacting AZ Secretary of State for clarification of Digital Signature statutes
- User Interface for Human Resources to enter Contract Data, completed
- Tracking creation, views and signatures
- Contract Documents
Personnel Action Request
- New Requests from HR
  - Restrict effective date to after Entry Date
  - Create a PAR based on another PAR (as a template)
  - Create a PAR based on previous PAR or Job (for an employee)
- Adding additional info to the PAR for computer access, keys, etc
Bug Fixes and User Support
- Bug with Total FTE Report, resolved
- Issue with Social Security Export, user might have sent wrong file
- One-off report of Voluntary Deductions Taken
- County Recon (Tempe), almost resolved
- Miscellaneous issues with Final Payroll (Tempe), resolved
- AIG Computer Access Denied, resolved
- Keeping Sync
- One-off report of Retiree Subs paid YTD
- One-off report of number of Subs per day in February
- SubTracker Issue, Mountain Pointe at Tempe

Wednesday, February 29, 2012

Contracts
- User Interface for Human Resources to enter Contract Data, in progress
- Tracking views and signatures
- Contract Documents
PAR
- Testing
- Found and fixed bug with comments
- Added account code to terminating info
- Found and fixed bug with transfer from one campus to another
- Adding additional info to the PAR for computer access, keys, etc
Reports
- Contract Verification, complete
- Dynamic Drop downs
Bug Fixes and User Support
- Helped user add account codes on Compass
- Keeping Sync
- Helped user find issue with emailed pay stub (typo in address)
- Kronos import issues
- 5 year leave report for Yuma Employee
- Bug with ASRS export
- Bug with Pay Register
- Retiree Sub data for Yuma HR
- Correcting Class Schedule data for Tempe (SubTracker)

Wednesday, February 22, 2012

Notifications modifications
Contracts
- Digital Signatures
- User Interface for Human Resources to enter Contract data, in progress
- Tracking views and signatures
Testing PAR
University of Michigan Cambridge Data (converted SSN's to employee IDs)
Web Portal for Contract Signing
Single Sign On (SSO) for Compass
System Updates
- updating software
- fixing security vulnerabilities
Upgrading Compass Archive
Reports: Creating Dynamic Drop Downs
Bug Fixes and User Support
- County Reconciliation Support (Yuma)
- Bug with Pay Stub Email message
- Keeping Sync
- Bug with Archiving
- SubTracker schedule change for Friday 2/17
- Helped user with Use Tax on Invoice

Wednesday, February 15, 2012

Personnel Action Request Delivered On Time
Position Control/Staffing Budget
- User Interface sorts detail by name
- Over Budget Report, completed
- Vacancy Report, completed
- Bug with inactive detail showing, resolved
Web Portal for Contract Signing (and other things)
Single Sign On (SSO) for Compass
Contracts
- Creating the contract document merging data from Compass
- Digital Signatures
Reports
- Creating Dynamic drop downs
- Governing Board Report, in progress
Bug Fixes and User Support
- SubTracker: same sub, multiple periods
- ABCBook import
- University of Michigan Teacher Data
- County Reconciliation support (Yuma)
- Requisition Routing support (Tempe)
- Modified date format from YYYY-MM-DD to MM/DD/YYYY in jobs history
- Bugs with saving escaped data because of upgrade to PG database, resolved
- Backed out ABCBook Revenues

Wednesday, February 8, 2012

Position Control/Staffing Budget
- Over Budget/Vacancies Reports in progress
- Current Filter Report, completed
- Bug with Number of Positions/Budgeted FTE fixed
- Sorting by Name, in Progress
Personnel Action Request
- Testing
- Retirement PAR, nearly complete
- Governing Board Report, in Progress
- User request to show current job/location on add New Employment, completed
- Require Birth Date (if it doesn't exist) when PAR posts
Working on Single Sign On (SSO) for Compass
Digital Signatures for Contracts
Compass Client
Contract Verification Report
Bug Fixes and User Support
- County Reconciliation: Payroll Balancing Issue when New Funds aren't mapped to County Funds, resolved
- Leave Accrual Calculation Issues, Alpha needs up to date Payroll Jobs and Wages, resolved
- Printer Issues
- Email Pay Stub Issue, missing leave balances, resolved
- Archiving Issue for Reggie Reports, resolved
- New User Access
- Bookstore Revenue Files not transmitting to Alpha, resolved for most schools, still issues at 2
- LiquiBase (DB Management Tool) lock-up, resolved
- W-2 Issues, resolved
- KeepingSync
- Backed out Bookstore Revenue Posting
- Bug with KeepingSync for Payroll Jobs and Wages, resolved
- User Lockup
- Bug with KeepingSync for Employee Addresses, resolved
- Helped User with Hand Issue Printing
- Helped User Understand Sibling Deductions

Wednesday, February 1, 2012

Position Control
- Over Budget Report, in progress
- Vacancies Report, in progress
- Current Filter Report, in progress
Personnel Action Request
- Testing PAR Actions
- Testing PAR Update to Payroll
- Working on Retirement PAR to include Retirement Benefits and Leave Payoff
- List of PARs on Employee Information
- Allow Comments to be added at any time
Working on Single Sign On (SSO) for Compass
Digital Signatures for Contracts
Automating Import of Genesis data
Reports
- Contract Verification
- Voucher Totals (payroll)
Bug Fixes and User Support
- Compass Client bugs
- County Reconciliation, helping Dianne Cordery provide what the auditors want
- Corrected Leave Balances Issue on the Alpha
- New Users
- W-2 issues
- Keeping Sync
- Rolled Fixed Assets to 2011-12 for Tempe
- Bookstore Revenues not transferring to Alpha, in progress
- Email Pay Stubs issue (related to Leave Balances Issue)
- List of 457(b) contributors for 2011 for Tempe
- Fixed Archive Issue for Reggie Reports on Final
- Printer Issues

Wednesday, January 25, 2012

Personnel Action Request
- New PAR Actions ... in testing
- Working on PAR update to Payroll
- Working on Employee Information Tab to show PAR history ... in testing stage
- Working on PAR comments
- Governing Board Report
- Weekly Board Report
- Status Report
Sent Location Lists and Job Title List to Mary Lynn Coleman so they can be cleaned up
SubTracker: not getting good class schedule data from Tempe's IT Department
Staffing Budget
- Bug with Inactivating a Budget Line, resolved
- Over Budget Report, in progress
- Under Budget Report, in progress
- Report of Current Filter, in progress
County Reconciliation: Warrant Import Issues with Yuma County, Payroll Balancing Issues
Digital Signatures Tested and Concept is Proven, needs more work on security
Working on Authentication for Alfresco
Compass Client tested and deployed to test users
Contract Verification Report sorted by location and fund, in progress
W-2's tested and printed
Social Security Export modified for 2011 Calendar year
Bug Fixes and User Support
- New alpha and Compass accounts
- Email PayStubs error, resolved
- Report Generator Headings Issue, resolved
- Printer Issues
- SubTracker Issues

Wednesday, January 18, 2012

Personnel Action Request progress - almost ready for testing!
Staffing Budget progress - Inactive records not shown by default and other fixes.
County Reconciliation with Yuma.
Digital signatures setup for Contracts.
- Test site built @https://lewis.yumaed.org/contracts/
- the theory behind the ability to sign PDF's is proven. Integration will take time, however.
Reports:
- Fund Transfer report.
- Voucher Totals
Bug Fixes and User support:
- Subtracker user issues.
- Payroll reports
- New alpha and compass accounts
- Journal Entry import errors.
- Master Schedule updates.
- email pay stubs error.

Wednesday, January 11, 2012

Personnel Action Request
Staffing Budget
P-Cards
Contracts
Payroll ReFactor
Vendor Information
Operating System Updates to the servers Piccard, Amelia, Cabot and Drake
Meetings with Tempe HR
Upgraded Production Databases to PostgreSQL 9.1
End of Year
- Three employee fixes that needed to be done before the end of year (Tempe)
- Quarterly/Year End Balancing
- Form 6559
- Set up Federal Tax Tables
Bug Fixes & User Support:
- Keeping Sync
- Final Report Archiving
- County Reconciliation
  - cleaning up warrant issues with County Import Data (Yuma)
  - re-creating fund 440 report for 6/2011 (Yuma)
  - Fund out of Balance, user error (Tempe)
- SubTracker Account Codes
- County Warrant Export (Tempe - special pay)
- Email Pay Stubs Issue
- SubTracker Master Schedules (Tempe)
- Kronos Import (Tempe)
- Reloaded Staffing Budget (Tempe)
- Printer Issues
- Employee Mailing Address Issues (resolved)
- Check Message change failed (resolved)
- Deductions and Benefits wasn't showing 0.00 temporary amount (resolved)
Reports
- Open Office Starting Automatically for each user
- County Warrant Export (Yuma)
- Fund Transfer Report (Tempe)
- Voucher Header for Payroll (Tempe)
- SubTracker Report
- Income Report by Function
- OCR Compliance List

Wednesday, December 14, 2011

Kerri demonstrated the HR Modules to Tempe's HR department on Monday, 12/12/11
System Updates
Arizona DES new file format
Plugin Manager for Report Generator
P-Cards
Indian Gaming Stipend (Yuma)
Vendor Information UI
Bug Fixes & User Support:
- County Reconciliation - Bug with Yuma County Warrant import
- Issues with Tempe's special pay
- Keeping Sync
- Mountain Pointe (Tempe) connection issue, resolved
Reports
- Pay Registers for any fiscal year
- Payroll Expenditures Report
- SubTracker Report
- Employee Listing of Scattergram Info
- High school staff (certified and classified) by race/ethnicity, sex
- Newly hired high school staff (certified and classified) for 2011-2012
  by race/ethnicity, sex
- CTE high school staff by race/ethnicity, sex

Wednesday, December 7, 2011

Kerri will go to Tempe next week to demonstrate the HR system
Enrollment Stipend for Tempe
Vendor Information User Interface
System Updates
Report Generator
P-Cards
Automated build of testing and stable versions of code
Automated database updates (LiquiBase)
Created Plugin Manager for Report Generator, can be used to extend and modify other modules
Bug Fixes & User Support:
- Backed out ABCBook Revenues
- Printer Issues
- User Access
- Bug that added same mailing address twice
- County Reconciliation - tried to stale date a warrant that had already been canceled
- County Reconciliation - bug with Yuma County Warrant import
- Helped balance Quarterly Spreadsheet (Yuma)
- Mountain Pointe (Tempe) connection issue
- Keeping Sync
Reports
- Employee Report for Scattergram (Yuma HR)
- Staffing Model Report (Yuma HR)
- 941 Tax Deposits

Wednesday, November 30, 2011

Tiffany Merry joined our team, and we are thrilled to have her!
Vendor Information User Interface
University of Michigan Teacher Data Request: sent data to UofM
Bulk Update for Prop301-Menu
Staffing Audit Report for Human Resources (Yuma)
P-Cards
Converted purchase order and invoice data to Compass for use with P-Cards
User at Mountain Pointe can't connect, ongoing
Helped Yuma Payroll clean up issue with AEA Dues
Request to be able to cancel payroll process
Report Generator
Subtracker: added filter by sub for a particular date/location
System Updates
Nagios system monitoring
Fixed security flaw in Ad Hoc Reporting
Bug Fixes & User Support:
- Connection Issues
- Printer Issues
- Access issue for Reports folder
- Final Payroll Reports
- User Access
- Help adding PDA Deduction
- SubTracker Support
- KeepingSync
- Tempe Discrepancies for Social Security/Medicare wages
- County Reconciliation - duplicate beginning cash entry
- County Reconciliation - Auditors questioning fund 630 and 700
- County Reconciliation - Fund 030 out of balance
- CTYFND report on the Alpha
- SPAM email purportedly from NACHA
- Helping Yuma Payroll balance with their spreadsheets
- ABCBook Revenues: checked out why certain transactions didn't post
Reports:
- 941 Tax Deposits
- Ad Hoc Query
  - # of Employees per school
  - Total Gross for Administrators
  - Vendors with Information in the Customer ID field
- CTYTAP report and export
- Payroll Expenditures Report (EXPPAY)
- PAYSTA - Fund Status Report

Wednesday, November 16, 2011

University of Michigan Teacher Data request: collated data from Compass, ADE and Genesis to provide the data needed
System Updates
Ledger Maintenance ready to be tested
Bug Fixes & User Support:
- Ledger damaged for Tempe, resolved
- Helped Payroll to balance their payrolls
- Reversed ABCBook revenue entries CH1010 and CH1013
- User passwords/login issues
- Fixed bug with readonly access to Payroll Jobs
- Printer Issues
- Keeping Sync
- Update Payroll for Prop301 Menu
- County Reconciliation - bad data from Yuma County
Reports
- Report Generator: working on templated reports, docs, etc
- CTYTAP Report
- Final reports for Tempe had to be run by hand (we have a plan for a solution, but it will take some time)
- EXPPAY - Payroll Expenditures Report
- PAYSTA - Fund Status Report
- Fica Max Wages Report
- Arizona New Hire report/export
- Different report running mechanism broke on the preliminaries (we have a plan for a solution, but it will take some time)

Wednesday, November 9, 2011

Kerri is on vacation this week.
General Ledger ready for pushing to users.
University of Michigan Student & Teacher Data Request
Documentation updates.
System updates.
In the past 6 months we've averaged closing 64 cases a week while receiving 68 new cases a week.
Reports:
- FTE Report
- Income report for district fund and county fund
- PAYSTA_B: Fund status report
- Convert Payroll process to different report running mechanism.
- AZ DES: Quarterly Report
- Report Generator: working on templated reports, docs, etc
- CTYTAP report.
Bug Fixes & User Support:
- Report ficaMaxWages.
- Kronos - PAYIN
- Printing problems, because of DNS updates.
- CTYFND
- Tempe access issues.
- Correcting permissions for viewing account codes.
- 1032/Yuma system issues.
- KeepingSync.

Wednesday, November 2, 2011

IRC Chat interview with prospective new hire
More automation for deployment of Compass changes
Fica Max report given to users
Gross Pay By Fund Report, (requested by auditors for pp 27, made report for the future)
Created separate process for Reggie reports
ARRA journal entry, needed to be the other direction
Final Reports Issues, resolved
Working on Income Report
University of Michigan Teacher data request
County Reconciliation
Alfresco user access
System Updates
Total FTE Report, done
RECAPS Report, done
User Interface for Ledger
PDMS export
Keeping Sync
PAYSTA: Fund status report for Payroll, started
CTYTAP: County Warrants Export for Payroll, started
Report Generator: working on templated reports, docs, etc
SubTracker
YTD Total on Direct Deposit
Auditor Request of Income Report for County Fund 001
New User access
Normal user support, including:
- Looking up who changed a record
- ASRS Eligibility Report questions

Wednesday, October 26, 2011

Working on Hiring another Programmer
User Interface for Ledger
ReadOnly Access for Human Resources on Payroll Jobs
Alfresco user access
Reporting using templates for non-columnar data
FTE Report for Yuma
Issue with Position Titles being incorrect on the Alpha, resolved
Keeping Sync
Fica Max Wages report done, will give to users Monday
SubTracker
Report Generator
Fund 525 Off in 2010-11 (Yuma), resolved
Printer Issues
System Updates
Leave Balances Message
Hand Issue Warrants not printing Check Message, resolved
Bug with adjustment on Overtime, resolved
County Fund Transfer Report
Recap Report
Plan With Ease Export Issue, resolved
Email Pay Stubs Issue, resolved
Normal User Support, including:
- Question about how Cancellations affect Vendor Payment Report
- Final Payroll

Wednesday, October 19, 2011

Pay Stub YTD amounts incorrect, resolved
Journal Entry for ARRA Grant (Yuma)
Keeping Sync
Journal Entries posting only to current fiscal year, resolved
System Updates
Development databases upgraded to 9.1 Postgres and new version of veil
P-Card reporting
Ledger Maintenance UI
Alfresco user access
Voucher Header Report for Payroll
SubTracker
Payroll Expenditure Report (EXPPAY on the Alpha) given to users
Pay Function Analysis and Medicare Quarterly Reports given to users
Employment dates not saving back to the Alpha, resolved
Modified New Hire Export to use person_dates table
ReadOnly Access for Help Desk, resolved
ReadOnly Access for HR on Payroll Jobs nearly complete
Mass Update to return leave used on Power Failure Day
County Reconciliation
Trying OpenOffice for non-columnar reports
Bug with Cancellations and 2.75% Stipend (Tempe), resolved
ABC Book Revenues
Leave Balances Message, resolved
Normal User Support including:
- Bus Driver Report (Tempe)
- Final Payroll (Yuma), user ran in wrong order
- New Hire Reporting
- County Pay Warrant transmission
- Over 1.0 FTE report
- Voluntary Deduction Questions
- Cell Phone Stipend List

Wednesday, October 12, 2011

Payroll Jobs and Wages issues (Yuma Payroll just started using), resolved
System Updates, including PostgreSQL update to 9.1
AZ DES Quarterly Report
SubTracker: Manual Class Schedule Adjustments, resolved
Ledger Maintenance User Interface
Gave Help Desk Users Read Only access to Employee Information so they can look up Employee ID #s for Genesis
Bug with Contract Verification Report, resolved
Compass Lock-up Issue
Keeping Sync
Payroll and Quarter Balancing
Personal Message on Pay Stub printed tiny, resolved
Added Location to Jobs History
Bug with process that automatically adds benefit account codes for Tempe, resolved
Ran # of Months report for Tempe
Daemon-Starter Session Issue, resolved
Created Journal Entry for ARRA Grant (Yuma)
Started on P-Card Reporting
Normal User Support Including:
- Payroll Vendor Checks
- New Direct Deposit Bank
- Jobs Maintenance (Position Codes)
- User Access
- Exception Report Question
- Deduction Questions
- Purchase Order Use Tax/Sales Tax Misunderstanding (Tempe)

Wednesday, October 5, 2011

Kerri has been out most of this week
User Interface for Ledger
SDER Report Export for Human Resources
Quarterly Reports: Pay Function Analysis and Medicare Quarterly
Keeping Sync Issues
County Reconciliation
System Updates
AZ DES Quarterly Report
Report Generator
Moved Payroll users to Compass only for Payroll Jobs and Wages. Need a solution for Human Resources
General Ledger access for account lookup
Tempe Side VPN server went down
Search Tool Bar caused issues on all User Interfaces, resolved
SubTracker
Arizona State Retirement Contribution Summary report bug, resolved
Set up Foreign Keys on Data so deletion of records with history is not allowed
Duplicate Items on County Recon Report, resolved
Printing Issues
Final Step II didn't finish on the alpha for Yuma, resolved
Report of Insurance Employees (Tempe)
Normal User Support, including:
- Helping the user find a cancellation on a pay register
- Duplicate Benefit Account codes
- Adding a new direct deposit bank
- Preliminary and Final payroll

Wednesday, Sept 28, 2011

Arizona Department of Economic Security Export
Database Connections Needed to be Increased
Leave Updates for School Closure 9/9/11
SDER Report export for Human Resources
System Updates
Single Sign On
Keeping Sync
SubTracker
County Reconciliation
Ledger Maintenance User Interface nearly ready for user testing
Payroll Refactoring to use temporary files
Fica Discrepancy Report
Tool to write LiquiBase changesets for Multiple Years
Journal Details User Interface
New Search Tool Bar Issues
Prelim/Final Payroll Reporting Issues
New Reports: Pay Function Analysis and Medicare Quarterly
Setting up the Help Desk to have readonly access to Employees
Fixed bug that allowed Payroll to delete a record with history
Fixed bug with dates not saving on Employee Information
Normal User Support Including:
- Account Code Verification
- Question about who changed what, when
- JE Import
- User Access
- Payroll Calculation Questions
- Kronos
- Printing Issues

Wednesday, Sept 21, 2011

Fixed bug where Direct Deposit warrant was not the correct amount
Fixed Payroll Jobs and Wages user interface to allow more updates
TRUBAL didn't balance for Tempe
Bug with Payroll check cancellation after payroll calculation
Keeping Sync
County Reconciliation
Payroll jobs FTE updates single wage record
Group updates: Leave records for power failure day 9/9/11
Bug with addRelatedCodes posting to wrong fiscal year
Genesis Employee ID export
Payroll Final Reports are broken
System Updates
Reorganizing Alfresco files by fiscal year
Working on Single Sign On
EXPPAY report complete
Report Generator
Budget Codes for SubTracker
New data for SubTracker
User Interface for General Ledger, Ledger Dictionary, and County Fund Mapping
Alfresco access as a Network Drive
Vendor Information not copying completely from the Alpha to Compass
New Search ToolBar
Moved LiquiBase files to new repository
Need to create SDER data for Human Resources
Normal user support including
- Payroll Vendor checks
- Payroll Reports
- Preliminary/Final Payroll Issues
- County Warrant Export
- User Access
- Connection issues
- Emailing Pay Stubs

Wednesday, Sept 14, 2011

Kerri was on vacation last week
Power outtage Thursday evening caused minor issues on Friday
Modified Payroll Jobs and Wages to allow changes on records with history
Total Gross didn't balance for Yuma, the difference was Mileage and Per Diem, which don't add into total gross
Fixed bug with date not saving on Employee Information
Keeping Sync Issues
Bug that causes the direct deposit warrant to be incorrect, on-going
Final Report Issues for Tempe
Kronos data transfer issues are corrected
Modified ASRS Export so that more information is provided to compare to the report
Balanced Pay Period #11 for Tempe on County Reconciliation
Working on Single Sign On
System Updates
Rules Server slowness is Fixed
Reviving the server Drake
Reorganizing Alfresco files by fiscal year
SubTracker
EXPPAY report nearly ready for users
User Interface for Ledger
Testing complete for General Ledger database changes
Normal user support including
- Alpha User Access
- questions about direct deposit, canceled vendor warrants, and new vendors
- Connection Errors
- Printer Issues

Wednesday Sept 7, 2011

Kerri out since Monday.
HR Staffing budget in testing with Roland @ Tempe.
Compass Client installed on more computers.
Payroll issues for Tempe.
System updates.
More system monitoring in place.
Tempe network/connection outages.
a testing phase built in and weekly releases to users.
Yuma's auditor requests.
Changed how we handle trouble cases, they are now distributed amongst the entire team (rotation schedule).
Reporting (EXPPAY in testing)
General Ledger database changes pushed to testing.
Single Sign on updates (duplicate usernames between districts, authentication, etc)
KeepingSync issues, caused some data corruption in 1032 (Alpha/Yuma system).

Wednesday, Aug 31, 2011

Trip to Yuma 8-22 thru 8-26
Posted programmer position again
Met with Dianne Cordery on the P-Card System
P-Card training for Kerri & Mike
Checked out alpha anomalies
Fixed the FTP issue between Alpha and Compass, changed to Python
Keeping Sync Issues
Fund Balance Issues (Yuma)
Kronos FTP to Alpha ... Should be solved by New Compass Client
System Updates
Payroll Balancing
Modifying Alfresco organization to be by fiscal year.
New Compass Client deployed to a subset of users for testing
User Interface for Ledger
Tool to add database changes for multiple fiscal years
SubTracker
Reporting
Solution for duplicate usernames between the districts
Backed out Revenue Entry posted in wrong fiscal year
Faronics AntiVirus and NX Client collided, causing user's PC to slow down, New Compass Client should fix this
Auditor request for INCFUN on fund 850 as of 6/30/11
Normal user support including Payroll Vendor Checks, Report of Employees paid in 2010-11, User Access, Fixed Asset Bulk Upload, Printing Issues,

Wednesday, Aug 24, 2011

Trip to Yuma: Met with decision makers regarding the status and future direction of the Compass Project. It was decided that Craig would continue to provide system support, Eric would be directed to work on Reporting and the SubTracker update to Payroll, Mike will continue to work on General Ledger, then he'll transition to P-Card reporting, and then start on Non-Stock Requisitions and Purchasing. Kerri will continue to work on the Kronos import, then concentrate on the AZ DES export requirements, and then finish PARs and Staffing Budget.
Re-factor payroll to get away from System 1032 required data and to write to temporary tables
Working out Authentication with two districts using same usernames
System updates
User Interface for searching on account code
SubTracker
Keeping Sync
Payroll Vendor Check Issue
Life Insurance Census for Yuma
A/P Code Correction Issue
Payroll PCs working slowly because Faronic Anti-Virus and NX Client don't get along
Count of Number Employees who worked during 2010-11 Fiscal Year for Payroll/Auditors
User Interface for General Ledger / Account Codes
Normal user support including Printer Issues, How to Enter a PDA, Kronos, County Reconciliation, Report of ASRS Exempt Employees, User Access, Payroll, Network Issues, How to Change an Employee's Print Name, ASRS Export,

Wednesday, Aug 17, 2011

Setting up Travel, etc for meetings in Yuma next week
Bug with Tempe's stipends being posted on pay 3 AND pay 4
ABCBook Revenue Import
California State Tax Withholding completed
SubTracker New Year Setup
Keeping Sync
Tempe Payroll Final Reports didn't run
Issue with Vendor Warrants
New Programmer Training
Export of Life Insurance Census data
Bug on Payroll Jobs UI, pays remaining didn't save on add
Backed out a voucher twice for Yuma's accounts payable
Kronos and Alpha FTP issues
System Updates
update Alfresco (document archive) for recent payrolls
Working on replacement for FTP between Alpha and Compass
Working on Single Sign On Authorization
Ledger User Interface
Procedure to bypass database for testing
New widget to make it easier for Users to search by account code
EXPPAY report
Normal user support including printer help, requisition routing questions, payroll calculation, user access, TRUBAL report for Tempe

Wednesday, Aug 10, 2011 --- First day of school!!!

Vendor Information
User Interface for Ledger
Issues with Payroll final reports
SubTracker set up for new year
System Updates
FTP issues between Alpha and Compass server
California Taxes
Normal User support Including Printing, Kronos, Requisitions, ABCBook Revenues, ASRS Reporting,

Wednesday, Aug 3, 2011

Vendor Information screen
Ledger Maintenance
Test Generator
Worked on Search Toolbar
Corrected Bug in the Account Code Widget
Corrected Bug in Search Widget
Convert Needs Document to FogBugz
System Updates
Creating Virtual Machine for development
Total 510 Payroll report
Set up SubTracker for New Fiscal Year
Keeping Sync
Payroll Encumbrances doubled for Tempe
Tax Set up for New Jersey and California almost done
Normal User support including Printing, Payroll, Kronos, Alpha errors, AZ DES Export, User Access, Leave and Vacation,

Wednesday, July 27, 2011

User Interface for General Ledger
Database changes for General Ledger and automatic updates to old system data
User Interface to modify Pay Stub email message
Script to build test skeletons for existing code
System Updates
Network Routing Issue
Moving Needs Document from Trac to FogBugz
User Interface for Vendor Information
Report Generator
Total 510 Payroll Report
Payroll Reports
Bug with new Arizona State Retirement benefit corrected
Corrected underpayment of use tax for both Tempe and Yuma
Working to set up travel for Compass Team trip to Yuma the week of August 22nd
Fixed small bug with Deductions and Benefits
Keeping Sync Issues
Allow modification of Hand Issue deductions on the Payroll Calculation UI
Setting up New Jersey and California tax tables
Training new programmers
Normal User Support including Az DES Export, County Reconciliation, Printing Issues, Payroll Checks, User Access,

Thursday, July 21, 2011

Training new Programmers
New user interface to modify pay stub email message
Ledger Maintenance
Vendor Maintenance
Use tax calculated incorrectly for 2010-11. Plan to do a mass update to correct.
Planning Compass Team get together in Yuma the week of August 22nd
Keeping Sync Issues
Small bugs with Deductions and Benefits UI
Report Generator
County Reconciliation Issues
Pay515 and Pay525 reports done and ready to run with Tempe's final
Normal user support including P-Card Transactions, tweaking Pay Stub detail, AZ DES quarterly reporting, New Year Issues, Employee Cards, Email Pay Stubs, County Reconciliation, Preliminary and Final Payrolls, Network Issues, Payroll Warrants, Purchase Orders, ABCBook Revenue Import

Thursday, July 14, 2011

First day for Gloria Willadsen and Mike Ramirez - we are so happy to have them!
Rolled Deductions and Benefits for both districts
Rolled Yuma Warehouse data
Rolled Leave and Vacation data for both districts
Keeping Sync
System Updates
ASRS Contribution Summary report didn't quite work with the new benefits
Cleared 2010-11 Payroll Encumbrances for Tempe
Working on ability to modify amounts on a hand issue warrant
Working on update to payroll calculation to write data to temporary files
County Reconciliation issue for Tempe Pay Period 11
Date out of Range Issue
Bug in the salary schedule lookup - not fixed yet
Report Generator, PAY515 and PAY525
Normal user support including Payroll Cards, P-Card Transactions, User Access, Quarterly Reports, Emailing Pay Stubs, ABCBOOK Revenue Files

Thursday, July 7, 2011

Keeping Sync Issues: FTP between Madmax and Drake isn't working well. Craig is working on an alterative
Payroll rollovers to new year, especially deductions
Moved Deductions, Benefits and Direct Deposit of of the Alpha
System Updates
Database Updates
Report Generator
Payroll Final Reports
Madmax Backup
Normal user support including ASRS Export, User Access, CD creation, Kronos, Plan with Ease, ACH file export, Quarterly Reports

Thursday, June 30, 2011

Programmer Search
ftp between Madmax and Compass
Report Generator
System Updates
Upgraded Postgres Database v9.0 for production
Possible new Client/server solution
Tempe Fixed Assets Import Issue
Bug with Payroll system not handling too much federal additional withholding
Madmax backup Issues
Kronos Import problems
Keeping Sync Issues
Payroll Rollovers to the new year
Tempe payroll checks didn't include employee addresses
Yuma Quarterly Reports
Normal user support including User Access, Deductions and Benefits, ASRS Export, County Warrant export, new Payroll User, backing out interest allocation entry,

Thursday, June 23, 2011

Programmer Search
Possible new client/server solution
Keeping Sync Issues
Employee Cards
Kronos import issues (Tempe)
New Tape Drive for Alpha
SubTracker - made account code retrieval faster
US Census report (Tempe)
Rolled Tempe payroll and insurance
Normal user support including User Access, helping Yuma Payroll transmit files, County Reconciliation, users getting locked up, Tempe A/P issue, backing out ABC Revenue

Thursday, June 16, 2011

Programmer search
System Updates
A server crashed because it got too hot in the server room. This was an isolated incident
The Alpha crashed. Also an isolated incident
Printer Issues
Possible new client/server solution
Working on PostgreSQL database upgrade
Report Generator
Helped Dean and Clint to install the new Alpha tape drive
Added adjustment page to ASRS Contribution Report
Keeping Sync Issues
Cleaned up old District One and Digitronics data from the Alpha
US Census data for Tempe
Payroll: Voluntary Deductions didn't print on final check for Tempe
Payroll: checks didn't printing because an address was missing (Tempe)
Payroll: New Hire Report wouldn't transmit for Yuma
Payroll: Final step II didn't run because Tempe added an employee in both Compass and Alpha at the same time, which caused Syncing issues and a duplicate employee on the Alpha
Payroll: Hand Issue wouldn't post
Normal user support including User Access, County Reconciliation

Thursday, June 9, 2011

Report Generator
Possible new client/server solution
Created records for Tempe's 1% stipend to be paid on pay period 26
Created records for Tempe's Performance Pay, to be paid on pay period 26
Employee's Personal Check message moved to Compass
Tied some mandatory deductions to their related benefits, so one could not be paid without the other
Keeping Sync Issues
Fixed bug that didn't allow an adjustment on a pay-off for an hourly employee.
User List for CTC
Yuma's payroll cards
ASRS Contribution Summary Report - adding an adjustment page
ING deductions for Tempe changed to deduct indefinitely
Normal user support including new users, county reconciliation, pay stubs, new hire reporting, listing of Bus Drivers for Tempe, printer issues,
Craig has been gone this week

Thursday, June 2, 2011

Report Generator
Normal user support including providing a report of Student Data for the DAO, hand issues, check printing, county reconciliation
Working on possible new client/server solution
Payroll Cards for Yuma
Keeping Sync Issues
Fixed a bug with payroll not automatically disregarding voluntary deductions and direct deposit deductions when not enough money was available
Employee personalized check message
Tempe's performance pay
Upgrading the server Joliet and will move production database there

Thursday May 26, 2011

Programming and testing for Arizona State Retirement changes done, including new report and export format
Programming and testing for Tempe's auto-calculate stipend done
Possible new client/server solution
Report Generator
Payroll Reports
Keeping Sync Issues
Life Insurance Census report (Yuma)
Set up new fiscal year for Non-Stock Reqs for both Tempe and Yuma
Created report to print payroll cards
Normal user support including County Reconciliation, pay stub printing, final payroll reports, hand issue printing.

Thursday May 19, 2011

Created a project timeline for Compass for the next two years
Re-Indexed the production databases
Created new development databases bases on current production
Possible new client/server solution
Working on a plan to better handle authentication
Deductions and Benefits UI
Employee History UI now showing all fiscal years back to 95
SubTracker
Arizona State Retirement (SB 1614): In development, calculates correctly, working on reporting and exporting the data
Keeping Sync Issues
Normal user support including County Reconciliation, Preliminary Payroll, reissuing a W-2, Plan With Ease Export, AIMS Data
PC Issues for Craig and Kerri

Thursday May 12, 2011

Craig is on vacation
Job history screen modifications
Fixed bugs and tweaked Deductions and Benefits
SubTracker
Tweaked the error report for Preliminary and Final, so the information is more useful.
Keeping Sync Issues
Prop 301 Performance pay for Yuma
Set up new year for Yuma Payroll and HR departments
Started to come up with a plan for handling the new Arizona State Retirement requirements (SB 1614)
Normal user support including P-Card issues, user log-in issues on the Alpha, and printing issues.

Thursday May 5th, 2011

Working on a different solution for client/server, hoping that the new solution will take care of the Compass lock-up issue
Rebuilt the database tables
SubTracker Issues
Keeping Sync Issues
The Yuma Payroll department has requested that the new year be set up
The Yuma Prop 301 Performance pay will be required for the May 27th pay period
Export to Genesis
Created Census data for Yuma
Normal user support

Thursday April 28th, 2011

Kerri was in Tempe April 14th and 15th, and in Yuma April 18th through the 21st. The trip was a success, with Kerri learning a lot about the issues the Payroll Departments are having, and also demonstrating and training (with Human Resources) on the PAR. Kerri also met with both Business Offices to learn what issues they are having, and what is coming up that needs to be addressed.
Tempe will be paying their X% stipend for the 2011-12 fiscal year with each pay, so the system needs to be able to calculate that on-the-fly, but not for every position.
Kerri needs to tweak the PAR program for posting to the Payroll system, and needs to create the Governing Board reports. She also needs to allow the HR Department to post a Governing Board approved level, after the Governing Board has seen the PARs.
We still don't have a final decision from the state on how SB 1614 (Arizona State Retirement) will affect us, exactly. We know we will have different rates for the employee and the employer, but not whether we will have different rates for M&O versus Federal funding. Also, Yuma has committed to reimbursing the employees for the additional cost, so the system will need to calculate that also.
Both Tempe and Yuma will be paying Prop 301 Performance pay in May. Kerri usually runs a program to set these up.
Yuma may be running a 27th pay to end out the fiscal year, and a 0 pay in the new year, that needs to post to 2010-11.
Keeping Sync issues (Keeping Sync keeps the Alpha and Compass data in sync)
Normal user support, including new user accounts, listing of bid vendors, US Census report, AIMS data,
Craig is close to having a possible solution for the Compass lock-up issue.
Craig supported the users while Kerri was in Arizona.
System and security updates.
Payroll Reports
SubTracker issues
Deductions and Benefit screen issues
Adding Fiscal to Date totals to Job History

Thursday April 14th, 2011

Craig was on Vacation for part of this week
Kerri is travelling this week, and currently at Tempe District Office this week.
Fixed payroll problem (mostly user related, around special and normal payrolls at the same time)
Reporting
Yuma aims history report
Posted Programmer job to several other mailing lists and sites.
Normal user support.
Backgrounding jobs and keeping them happy.
System logging and security issues.
System and security updates.
Tempe Printer slowness problem solved, and parts ordered for a printer failure at tempe.

Thursday, April 7, 2011

Craig is on vacation
Craig has been working on an internal process that keeps things running in the background (like KeepingSync)
Talked to Martin from Alchemy concerning loading PDMS data into Compass (transcripts for HR viewing). He opened a ticket for us with his support team, but we haven't heard back from them. Craig was able to deciper some of the information just from a web link, but we need their help to continue.
Eric was on Spring Break.
Helped the HR Department get the data needed to print contracts.
On-line PAR ... user interface is done and given to the users ... working on the routing. Printing works too.
SubTracker Issues
Fixed bug with Employee Information Other Names
Set up the $700 Prop 301 Menu Check for Payroll
Set up New Year files (blank) so that Tempe could start entering 2011-12 deductions
Normal user support including Keeping Sync, Kronos, Quarterly Reports, Printing issues, Payroll support, Alpha Access, Student Accounts Vouchering
SB 1614 will be affecting us. I believe the system can handle the differences in percentages, but I don't know yet how the reporting will change, or how that will affect us. Also, if we have to collect and report the 3% reimbursement to the state, that's a new ball of wax.
Posted the programmer positions to python.org/community/jobs
Created export program for sending employee data to Genesis

Thursday, March 24, 2011

Will be creating a data export for the Genesis Student system
Alfresco training for Yuma Payroll Department
PAR requests and bug fixes
Occupational Employment Report for Payroll
Fixing System Bugs
Compass Lockup Issue
SubTracker Issues
Helping HR to create contracts
Payroll Reports
Posted Programmer Positions on python.org
Normal user support including new Alpha accounts, County Reconciliation and Keeping Sync Issues
Craig took care of Payroll support while Kerri was gone 3/17 to 3/21

Thursday, March 17, 2011

Alfresco training for Yuma payroll department
More progress on setting up Alfresco for Tempe.
Worked on the lock up problems that have been plaguing Compass for a while (bug finally identified!).
All employees get paystubs generated now!
April travel to AZ for Kerri finalized (April 13th - April 22nd)
Subtracker Pay Period Lockouts finished (as requested by Tempe)
Sub summary reports include account codes now (as requested by Tempe)
Normal user support including: Vouchers, Payroll, FTD Wages, Compass Lockups and Subtracker.

Thursday, Mar 10, 2011

Dean, Eric and Kerri met regarding what Eric should be working on next. We decided that Eric would work on some of the more significant payroll reports, that aren't yet completed on Compass.
Working on providing a redundant server for the Alpha. No decision has yet been made.
Alfresco training for Payroll Department
Setting up Alfresco for Tempe
Completed Employee History printing
Completed Calendar Module printing
On-line PAR: bug-fixes, user requests, printing
Converted the district logo to grayscale for watermark on reports
County Reconciliation support
New SubTracker requests
Upgraded development databases to PostgreSQL 9.0
Normal user support, including rolling Fixed Assets to the current fiscal year and helping Payroll with their 'Plan with Ease' Export

Thursday, Mar 3, 2011

Craig went to Southern California Linux Expo last weekend ... got some good information, especially regarding PostgreSQL
On-line PAR: bug-fixes and user requests
Printing on the Calendar Module
Printing the Employee History
Subtracker support
Cleaned up ledger and vendor files by deleting those not used in the past two years
Demonstrating Alfresco Document Management to Payroll Department
Normal user support, including adding new printers, backing out vouchers for accounts payable, supporting County Reconciliation, and helping payroll with state and federal W-2 reporting.

Thursday, February 24, 2011

User Support, including helping to print payroll checks and transmit direct deposit for Tempe
Kerri was in Yuma last week to demonstrate the new On-Line PAR
Craig is going to the Southern California Linux Expo to see seminars on PostgreSQL and other open source products
Issues with the Logging System
Setting up Alfresco, a Open Source Document Management system
Tweaks to the Employee History user interface, and working on printing the information
Eric will be starting on the converting Leave and Vacation module from System 1032 to Compass
Supporting SubTracker
Kerri will be working on the On-line PAR bug-fixes and user requests

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Weekly Status Report